Public Works Admin Specialist — Community Impact

Mainstreet Daily News; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

The City of Gainesville is seeking an experienced administrative professional to support middle to upper management within the Public Works – Refuse Collection division. This role requires judgment, discretion and adherence to procedures while handling diverse tasks.

Applicants must pass typing (35 WPM), Word and Excel tests by the deadline; salary ranges from $19.13 to $29.85 per hour. Closing date is 09/22/2026. Testing is done online and scores must be attached to the application.

Qualifications

• Typing test required with a passing score of 35 WPM.
• Proficiency in Word and Excel is required.
• Ability to follow existing procedures and handle confidential matters.

Responsibilities

• Assist supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive/confidential issues.
• Assist with planning and execution of meetings and department sponsored events.
• Monitors operation and coordinate repairs or upgrades to office equipment.
• Receives and screens visitors and/or telephone calls requiring judgment, tact and diplomacy.
• Schedules, coordinates, and maintain assigned calendars.
• Act as the department resource for procurement of needed services, supplies, materials and equipment.
• Assist in planning, design, development and promotion of events and programs.
• Drafts moderately-complex to complex documentation on sensitive issues.
• Liaise with City Commission and other entities; prepare minutes.
• Prepares grant documentation and monitors related processes.
• Oversees division travel, accounting and budgets; handles purchase orders and invoices.
• Maintains records and performs records management liaison duties.

Skills

Typing 35 WPM

Word

Excel

Tools

Microsoft Office

Job description

The City of Gainesville is seeking an experienced administrative professional to support middle to upper management within the Public Works – Refuse Collection division. This role requires judgment, discretion and adherence to procedures while handling diverse tasks.

Applicants must pass typing (35 WPM), Word and Excel tests by the deadline; salary ranges from $19.13 to $29.85 per hour. Closing date is 09/22/2026. Testing is done online and scores must be attached to the application.