Staff Specialist – Public Works

Mainstreet Daily News; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

The City of Gainesville is seeking an experienced administrative professional to support middle to upper management within the Public Works – Refuse Collection division. This role requires judgment, discretion and adherence to procedures while handling diverse tasks.

Applicants must pass typing (35 WPM), Word and Excel tests by the deadline; salary ranges from $19.13 to $29.85 per hour. Closing date is 09/22/2026. Testing is done online and scores must be attached to the application.

Qualifications

• Typing test required with a passing score of 35 WPM.
• Proficiency in Word and Excel is required.
• Ability to follow existing procedures and handle confidential matters.

Responsibilities

• Assist supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive/confidential issues.
• Assist with planning and execution of meetings and department sponsored events.
• Monitors operation and coordinate repairs or upgrades to office equipment.
• Receives and screens visitors and/or telephone calls requiring judgment, tact and diplomacy.
• Schedules, coordinates, and maintain assigned calendars.
• Act as the department resource for procurement of needed services, supplies, materials and equipment.
• Assist in planning, design, development and promotion of events and programs.
• Drafts moderately-complex to complex documentation on sensitive issues.
• Liaise with City Commission and other entities; prepare minutes.
• Prepares grant documentation and monitors related processes.
• Oversees division travel, accounting and budgets; handles purchase orders and invoices.
• Maintains records and performs records management liaison duties.

Skills

Typing 35 WPM

Word

Excel

Tools

Microsoft Office

Job description

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Public Works: Refuse Collection

Salary Range Minimum:

$19.13

Salary Range Maximum:

$29.85

Closing Date:

09/22/2026

Job Details:

This is intermediate level, moderate to complex administrative and staff work supporting middle to upper middle level managers who oversee diverse activities in their divisions. Some judgment and discretion are required to perform duties that are mostly cyclical and recurring in nature and are covered by existing procedures or precedents from which the incumbent normally selects the correct procedure and applies it. Matters of policy interpretation or of significance are normally referred to the supervisor for decision making.
Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision. Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.
Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision. Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.

To be considered for this position you must take and pass the City of Gainesville:

-Typing (Passing score is 35WPM; Average Standard Net WPM is the score we go off of)
-Word
-Excel

**IF YOU HAPPEN TO FAIL YOUR TESTING, YOU MAY RETAKE THE TEST AS LONG AS IT IS BEFORE THE DEADLINE**

To schedule testing please contact CareerSource North Central Florida by emailing [e-mail] your request. They are the test administrators and will be able to assist you with your assessments.

*PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS*

This testing is done online.

Testing is due by EOD 9/23/26

These are mandatory assessments and must be completed for further considered for this position.

***Test scores are good for 1 year*** If you have completed testing in the past year, please ensure your scores are attached to your application before submission!!

Job Description:

SUMMARY

This is intermediate level, moderate to complex administrative and staff work supporting middle to upper middle level managers who oversee diverse activities in their divisions. Some judgment and discretion are required to perform duties that are mostly cyclical and recurring in nature and are covered by existing procedures or precedents from which the incumbent normally selects the correct procedure and applies it. Matters of policy interpretation or of significance are normally referred to the supervisor for decision making.

Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision. Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Assists supervisor with administration of labor agreements.

Gathers information, reviews, and compiles complex files on sensitive/confidential issues.

Assist with planning and execution of meetings and department sponsored events.

Monitors operation and recommend repairs or upgrades to office equipment and coordinate repair/upgrade of new equipment.

Receives and screens visitors and/or telephone calls that require the use of judgment, tact, and diplomacy.

Schedules, coordinates, and maintain assigned calendars.

Act as the department resource for procurement of needed services, supplies, materials and equipment.

Assists in the planning, design, development and promotion of special events, goals, objectives, plans, and programs of supervisor’s assigned area.

Drafts moderately-complex to complex documentation on sensitive/confidential issues.

Serves as staff liaison to City Commission, Charter Officers, department heads, special committees, boards, standing commission committees or other entities. Initiates agenda items, prepares supporting materials and documentation, collects, prepares, and maintains official minutes.

Prepares, processes, reviews, and monitors grant documentation.

Oversees and prepares division travel, accounting, payables, contract billing, timekeeping functions and project budgets.

Enters and maintains purchase requisitions into automated system and processes associated with purchase orders and invoices.

Review and process incoming electronic and regular mail correspondence, records and reports. Investigate subject matter and respond to issues and questions not requiring the attention of the manager.

Record retention liaison for Department. Coordinate the recordkeeping, filing system, and destruction of records.