Public Transit Admin Assistant - Impactful Ops Support

Metropolitan Transportation Authority (MTA); New York (NY); On-site; USD 60,000 - 81,000; Full time

Job summary

Metropolitan Transportation Authority (MTA) seeks an Administrative Assistant for the Regional Operations unit. The role involves handling day-to-day administrative tasks, data entry for attendance, payroll adjustments, and timekeeping, while maintaining various logs and records.

The position requires strong administrative capabilities, proficiency in MS Office, and the ability to coordinate with multiple departments; salary aligns with city standards and union agreements.

Qualifications

• A bachelor's degree and two years of satisfactory administrative experience in government, business, or educational institutions; OR
• An associate degree with four years of clerical/administrative experience; OR
• A high school diploma with six years of clerical/administrative experience.

Responsibilities

• Perform day-to-day administrative duties and routine/non-routine office tasks.
• Enter attendance data into timekeeping systems and process payroll adjustments.
• Maintain bereavement, military, and jury duty logs.
• File personnel and bus-related records; organize documents/files onsite and offsite.
• Process open invoices and prepare timecards for hourly staff in maintenance.
• Provide administrative support: phones, meetings, mail handling, and material preparation.
• Create spreadsheets, documents, and reports; maintain filing system and follow up actions.
• Review output reports for accuracy and correct discrepancies promptly.
• Review expense reports and manage supplies inventory.

Skills

Admin experience

Communication

MS Office

Agency knowledge

Stakeholder management

Education

Bachelor's degree

Associate degree

High school diploma

Job description

Metropolitan Transportation Authority (MTA) seeks an Administrative Assistant for the Regional Operations unit. The role involves handling day-to-day administrative tasks, data entry for attendance, payroll adjustments, and timekeeping, while maintaining various logs and records.

The position requires strong administrative capabilities, proficiency in MS Office, and the ability to coordinate with multiple departments; salary aligns with city standards and union agreements.