Public Services & Records Coordinator

ESCAMBIA COUNTY; Pensacola (FL); On-site; USD 26,000 - 32,000; Full time

Job summary

Escambia County in Pensacola, FL is seeking an administrative professional to coordinate a dynamic mix of customer service, public records, financial analysis, and office projects for the County Administrator's office. This role reports to the Assistant to the County Administrator and requires a strong clerical foundation and public service mindset.

The position handles public records requests, information management, calendar coordination, meetings, and general office support, with

Qualifications

• High school diploma or GED and three years' experience in customer relations and office administration; or a combination of education and experience equivalent to these requirements.
• Associate's degree in Public Administration, Business Administration, Secretarial Science, Office Management, or related field preferred.
• Knowledge, skills, abilities, and other characteristics include financial tracking, record keeping, and proficiency with MS Office and Adobe Acrobat.

Responsibilities

• Coordinate public records requests via online systems and assist in information management.
• Provide administrative support to County Administration and assist Board of County Commissioners as needed.
• Maintain BCC meeting calendars, invitations, and publication proofs to ensure Sunshine Law compliance.
• Assist with special meetings logistics, including agendas, materials, and caterings where required.
• Serve as backup receptionist at front desk and respond to citizen inquiries.
• Maintain spreadsheets for document tracking and assist with office supply ordering.

Skills

Customer service

Public records coordination

Office administration

Communication (oral and written)

Attention to detail

Education

High school diploma or GED

Associate's degree (Public Admin/Business/Secretarial)

Tools

MS Office Suite

Adobe Acrobat

Job description

Escambia County in Pensacola, FL is seeking an administrative professional to coordinate a dynamic mix of customer service, public records, financial analysis, and office projects for the County Administrator's office. This role reports to the Assistant to the County Administrator and requires a strong clerical foundation and public service mindset.

The position handles public records requests, information management, calendar coordination, meetings, and general office support, with