Director's Aide - Mass Transit Department

ESCAMBIA COUNTY; Pensacola (FL); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health clinic

Fitness centers

Retirement plan

Employee Assistance Program

Paid Time Off

Job summary

ESCAMBIA COUNTY is seeking an experienced administrative professional to coordinate programs and supervise staff in a county department. The role includes managing calendars, preparing reports, and drafting ordinances for public hearings.

Qualifications include an Associate's Degree or 2-year certificate with government experience, a valid driver's license, notary status, and strong communication skills. On-site position with comprehensive county benefits.

Qualifications

• Associate's Degree or two-year certificate with at least 1 year of government admin/management experience
• Valid driver's license from state of residence
• Notary Public license (must obtain within six months)
• Knowledge of applicable laws, rules, and procedures
• Strong written and verbal communication skills

Responsibilities

• Coordinate and maintain supervisor's calendar and schedules; coordinate meetings; may attend meetings to take minutes
• Draft responses to inquiries and prepare documents for hearings
• Prepare and coordinate amendments, ordinances, resolutions, and fee schedules for public hearings
• Coordinate travel arrangements and submit travel vouchers for reimbursement
• Conduct administrative research and prepare reports and correspondence
• Perform other duties as assigned or required

Skills

supervisory principles

data collection

analysis techniques

office procedures

customer service

prioritizing work

Education

Associate's Degree or two-year certificate

Tools

Computers & software

Job description

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $55,078.00 - $68,848.00 / Year
• Job Category Business Administration, Public Transportation, Executive Assistant
• Industry Business Administration, Local Government, State Government
• Employee Type Full-Time

Description

This class coordinates, supervises, and evaluates programs and activities in a County department.

EXAMPLES OF DUTIES:

May supervise staff by prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations

Coordinates and maintains supervisor's calendar and schedules; coordinates meetings; may attend meetings to take minutes; may transcribe and disseminate meeting minutes

Confers with management to inform them of key issues and developments and obtain pertinent information

Serves as a liaison with other internal departments, citizens, and/or external agencies in order to exchange information, provide advice, solve problems, and maintain cooperative and efficient relations

Reviews communications sent to Director in assigned area of responsibility and drafts appropriate responses to a variety of inquiries

Prepares, organizes, and coordinates recommendations, amendments, ordinances, resolutions, fee schedules, and/or other supporting data to be presented at public hearings and/or meetings

Prepares, reviews, processes, analyzes, and maintains a variety of information, data, forms, applications, agreements, and/or reports related to departmental operations and/or personnel

Conducts research and assists in preparing a variety of technical, statistical, and narrative reports, correspondence, and/or other written documentation

Coordinates travel arrangements by making reservations, confirming itineraries, and preparing and submitting payment travel vouchers for reimbursement

Performs other duties as assigned or required

TYPICAL QUALIFICATIONS:

Minimum Qualification Requirements:

Training and Experience:

Associate's Degree or two year technical certificate and at least one year of administrative or management experience in a government setting; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

Must possess a valid driver's license from state of residence

Notary Public license (must obtain within six months of employment)

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

• supervisory principles
• basic mathematical concepts
• rhetorical, oratorical, and grammatical theory and practices
• modern office procedures
• modern office equipment
• applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• public relations and customer service principles
• data collection and analysis techniques
• using computers and software applications
• prioritizing work
• providing customer service
• compiling data and information
• preparing documentation and correspondence
• interpreting and applying policies, procedures, and guidelines
• writing and editing documents
• keyboarding
• interpreting and applying applicable laws, rules, and regulations
• conducting research
• preparing and proofreading written materials
• maintaining records, files, and other related documents
• compiling and analyzing data and information
• interpreting and applying policies, procedures, and guidelinesperforming mathematical calculations
• communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• maintain confidentiality
• exercise independent judgement
• analyze problems and make appropriate recommendations
• handle multiple tasks simultaneously

SUPPLEMENTAL INFORMATION:

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require: reaching, standing, walking, grasping, talking, hearing, seeing, finger and hand dexterity as well as repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

• Employee health clinic
• Employee fitness centers
• Employer-sponsored retirement plan or an investment plan
• Employee Assistance Program
• Annual/Sick Leave or Paid Time Off (PTO)