Appraisal Support Specialist - Assessor's Office (10/26)

Coconino County Sheriff's Office (Patrol)

Flagstaff (AZ)

Presencial

USD 45.000 - 60.000

Jornada completa

hace 41 horas

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Descripción de la vacante

The Coconino County Sheriff's Office (Patrol) seeks an organized administrative professional for a limited appointment through June 30, 2027. This role supports scheduling, records management, reporting, and liaison duties across departments.

Under supervision, you will prepare confidential documents, assist with budget information, train staff, and coordinate meetings. Strong computer skills and attention to detail are essential for success.

Formación

Four years of progressively responsible administrative or clerical experience.
OR, Associate’s degree and three years of progressively responsible administrative or clerical experience.
OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience.
OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsabilidades

Coordinates and schedules specialized departmental functions, meetings and travel.
Oversees an administrative unit's record management systems and databases.
Serves as lead staff and may supervise employees as assigned.
Provides training to assigned staff and assists with special projects.
Prepares and maintains statistical and administrative reports.
Gathers information for budgetary purposes and prepares requisitions for goods and services.

Conocimientos

Administrative experience

Attention to detail

Records management

Microsoft Office

Communication skills

Educación

Associate's degree

Bachelor's degree

Equivalent education/experience

Herramientas

Database software

Budgeting experience

Descripción del empleo

Nature of Work

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

This is a limited appointment position ending on June 30, 2027

Typical Duties

(Illustrative only)

Coordinates and schedules specialized departmental functions, meetings, and travel
Oversees an administrative unit's record management systems and databases
Serves as lead staff
May supervise employees as assigned
Provides training to assigned staff
Assists with special projects as assigned
Prepares and maintains statistical and administrative reports
Gathers and prepares information for budgetary purposes
Creates, processes, and distributes confidential and sensitive documents and correspondence
Coordinates the preparation, distribution and preservation of departmental records
Communicates and acts as liaison with other departments, agencies and the public
Attends meetings to represent the department
Composes and types correspondence, contracts, reports and other documents
Researches pricing and vendors and prepares requisitions for needed goods and services
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
May receive and account for money

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications

Experience researching, compiling, and evaluating information from multiple sources, records, or computer systems.
Experience managing multiple assignments or workflows with competing priorities and established deadlines.
Experience performing detailed records management, data entry, document processing, or other work requiring a high degree of accuracy.
Ability to read and interpret maps, building plans, construction documents, property sketches, aerial imagery, or similar technical information.
Proficiency with Microsoft Office applications and demonstrated ability to learn specialized software, database, and records-management systems.
Experience communicating professionally with customers or members of the public to obtain information, answer questions, or coordinate service

The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable managing multiple priorities and workflows simultaneously. They have strong research and problem-solving skills, exercise sound judgment, and can independently determine what information is relevant to completing an assignment.

Prior appraisal experience is not required. The ideal candidate will bring strong organizational, research, computer, communication, and problem-solving skills and demonstrate the ability to quickly learn specialized processes and systems.

The successful candidate is comfortable working with detailed records and information from multiple sources, learning new systems and technical processes, and maintaining accuracy while working toward established deadlines. They are collaborative and communicate effectively with coworkers and the public, while also being capable of working independently with limited day-to-day direction.

This position is non-exempt from overtime.

Knowledge, Skills And Abilities

Considerable knowledge of:

Specialized terminology, procedures, and forms
Records management
Business English, spelling and arithmetic, punctuation and grammar
Modern office practices, procedures, and equipment
Rules and procedures of assigned department, including state and federal law

Working Knowledge Of

Principles and practices of administration

Skill In

Use of computer applications, including Microsoft Word, Excel, and/or database
Use of modern office equipment

Ability To

Make sound decisions independently and in accordance with regulations, policies and procedures
Perform complex administrative functions with speed and accuracy
Meet deadlines and maintain workflow
Accurately maintain records and prepare reports
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Follow written and verbal instructions
Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)