Public Sector Procurement Specialist

City of Pensacola; Pensacola (FL); On-site; USD 63,000 - 74,000; Full time

Job summary

The City of Pensacola is seeking an Assistant Purchasing Manager to assist the Purchasing Manager in procurement, materials management, and related programs. This role supports planning, sourcing, control and distribution to meet city objectives, with independent judgment and initiative in completing assignments.

Key duties include vendor management, processing submittals, preparing award communications, and training staff in formal solicitations and database management.

Qualifications

• Bachelor’s degree in a related field; three (3) years of relevant experience or an equivalent combination of education and experience.
• Possession of an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.

Responsibilities

• Meet with interested vendors, send vendor applications, and enter vendor information into the city’s database.
• Conduct research on vendors, contracts, and relevant regulations.
• Monitor governmental websites for ordinances, legislative text, and other pertinent documents.
• Manage City and project distribution websites, including document uploading and issuing formal solicitations on designated websites and platforms.
• Maintain the Purchasing page, calendar, and listings on third‑party platforms like Demandstar and Central Bidding.
• Receive and process submittals, ensuring completeness and accuracy.
• Prepare tabulation sheets and communicate with departments regarding awards.
• Train employees on procurement processes, including formal solicitations and database management.
• Approve requisitions and provide guidance on entering requisitions, utilizing software tools, and accessing relevant documents.
• Organize events such as the Reverse Trade Show and Supplier Development Exchange.

Skills

Government purchasing

Communication

Education

Bachelor’s degree in related field

Job description

The City of Pensacola is seeking an Assistant Purchasing Manager to assist the Purchasing Manager in procurement, materials management, and related programs. This role supports planning, sourcing, control and distribution to meet city objectives, with independent judgment and initiative in completing assignments.

Key duties include vendor management, processing submittals, preparing award communications, and training staff in formal solicitations and database management.