Assistant Purchasing Manager

CITY OF PORT ORANGE; Florida; On-site; USD 65,000 - 85,000; Full time

Job summary

The City of Port Orange seeks an Assistant Purchasing Manager to support the Purchasing Manager in directing procurement strategies, managing end-to-end acquisition, and building vendor relationships to ensure quality and timely delivery.

The role requires enforcing policies, improving processes, emergency procurement responsibilities, and training staff; a Bachelor’s in business or finance and 5 years purchasing experience preferred.

Qualifications

• Bachelor’s degree in Business Administration, Finance or related field.
• Five (5) years progressive experience in purchasing management.
• CPPO certification or ability to obtain within two years from appointment.
• Working knowledge of State and City Laws and/or ordinances pertaining to purchasing.
• Ability to read, analyze, and interpret work related documents; communicate effectively.
• Ability to comprehend and apply mathematical concepts.
• Ability to follow and interpret instructions.
• Knowledge of the materials and supplies involved in City services.
• Knowledge of the area businesses and suppliers.
• Ability to develop methods and procedures for the control of goods and services.
• Ability to write bid and RFP specifications.
• Computer skills, including working knowledge of Microsoft Excel, Word, PowerPoint and Adobe software programs.

Responsibilities

• Procure goods and services according to established policies and applicable law.
• Maintain the integrity of the public procurement process, encourage maximum competition and best value procurements.
• Assist managing purchasing strategies, programs and activities for efficiency and cost effectiveness.
• Research initiatives to reduce costs and improve product/service quality and delivery.
• Assist departments and engineers in drafting specifications.
• Attend trade shows and manage vendor relationships; assist in bid protests per policies.
• Research and analyze to optimize sources, prices and terms amid changing economic conditions.
• Responsible for emergency contracts and EOC procurement activities.
• Develop and conduct procurement-related training programs for all departments.
• Responsible for procurement card administration, approval and spend analysis.
• Approve contracts, requisitions and change orders in City ERP and generate POs.
• Review annual fixed asset inventory and coordinate disposal of obsolete equipment.
• Assist and fill in for the Purchasing Manager as needed.
• Perform related work as required.

Education

Bachelor’s degree in Business Administration, Finance or related field

Five (5) years progressive experience in purchasing management

CPPO certification or ability to obtain within two years from appointment

Working knowledge of State and City Laws and/or ordinances pertaining to purchasing

Ability to read, analyze, and interpret work related documents; communicate effectively

Ability to comprehend and apply mathematical concepts

Ability to follow and interpret instructions

Knowledge of materials and supplies involved in City services

Knowledge of area businesses and suppliers

Ability to develop methods and procedures for controls of goods and services

Ability to write bid and RFP specifications

Computer skills: Excel, Word, PowerPoint and Adobe software

Tools

Excel

Word

PowerPoint

Adobe

Job description

The Assistant Purchasing Manager will support the Purchasing Manager in directing the city’s procurement strategies and activities to maximize efficiency and cost-effectiveness. Your role involves managing the end-to-end acquisition of goods and services while building strong vendor relationships to ensure high-quality performance and timely delivery. Additionally, you will proactively research and implement initiatives designed to reduce costs and enhance the overall quality of municipal services.

1. Procure goods and services according to established policies and applicable law.
2. Maintain the integrity of the public procurement process, and ensure purchasing practices are consistent and open, and encourage maximum competition and best value procurements.
3. Assist managing the strategies, programs and activities of purchasing to ensure efficiency and cost effectiveness.
4. Research initiatives to reduce costs, increase product and service quality, and ensure timely delivery performance.
5. Assist departments and outside engineering firms in drafting specifications.
6. Attend trade shows, maintain open communication with vendors and maintain vendor confidence. Assist in managing bid protests and making determinations according to policies.
7. Conduct research, analysis and process improvement to optimize opportunities for improved sources, prices and terms relative to changing economic conditions.
8. Responsible for emergency contracts and EOC (emergency operation center) procurement activities.
9. Develop and conduct procurement-related training programs to all departments.
10. Responsible for procurement card administration, approval and spend analysis.
11. Approve contracts, requisitions and change orders in the City’s ERP system and generate purchase orders for all city departments according to city policies.
12. Review annual fixed asset inventory and coordinate disposal of obsolete equipment, surplus inventory.
13. Assists and fills in for the Purchasing Manager, as needed.
14. Perform related work as required. These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.

SUPERVISORY RESPONSIBILITIES

• Directly supervise subordinate purchasing personnel.

Carry out supervisory responsibilities including interviewing, hiring, and training new employees; planning, assigning, directing and reviewing work; mentoring, motivating, coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems in accordance with the organizations policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree in Business Administration, Finance or related field.
• Five (5) years progressive experience in purchasing management
• With minimum of three (3) years purchasing experience must have:

Certifications, Licenses, and Registrations

• Certified Public Purchasing Officer (CPPO) or ability to obtain within two years from appointment to position.

• Working knowledge of State and City Laws and/or ordinances pertaining to purchasing.
• Ability to read, analyze, and interpret work related documents. Ability to communicate effectively both orally and in writing.
• Ability to comprehend and apply principles of mathematical concepts related to this position
• Ability to follow and interpret instructions furnished in written and oral format.
• Knowledge of the materials and supplies involved in City services.
• Knowledge of the area businesses and suppliers.
• Ability to develop methods and procedures for the control of goods and services.
• Ability to write bid and RFP specifications.
• Computer skills, including working knowledge of Microsoft Excel, Word, Power point and Adobe software programs

ADDITIONAL RESPONSIBILITIES:

ThispositionispartoftheCity’sEmergencyManagementTeamand,assuch,shall be expected to perform all duties that are assigned during an emergency management operation. Any additional compensation, above the normal weekly salary shall be outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration. Failure to appear to perform emergency management assignment and to work assigned shifts as scheduled by the City’s Emergency Management Director or individuals designated by the City Manager to assign such functions will result in disciplinary action up to and including termination.