Public Sector Administrative Assistant III

State of Colorado; Colorado; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

PERA Defined Benefit Plan

PERA Defined

Medical plans

Job summary

State of Colorado is seeking an Administrative Assistant III at Buena Vista Correctional Complex to support office operations, handle inquiries, manage records, and prepare documentation. Duties include data entry, scheduling, and coordinating with colleagues and supervisors to ensure efficient service delivery.

The role requires at least three years of relevant clerical experience or an equivalent combination of education and experience.

Qualifications

• Three years of relevant clerical/administrative experience.
• Education or combination of related education/experience equal to three years.

Responsibilities

• Receives and screens inquiries and ensures response and/or follow-up are completed.
• Research information to resolve problems or concerns when the solution is unclear.
• Instructs customers on filling out forms/documents.
• Distribute mail accordingly.
• Schedules meetings and administrative appointments.
• Takes/transcribes/distributes meeting minutes as requested.
• Ensures clear and concise communication with customers, co-workers, supervisors, and appointing authority.
• Create, compile and build employee personnel files. Maintain confidentiality of information. File all documentation into electronic personnel files.
• Position creates, maintains and tracks data using appropriate software.
• Verify adequate releases, gather information, monitor the review of files as requested by employees, supervisors, investigators, and attorneys.
• Scan and upload release documents into current files.
• Provide accurate information to approved stakeholders as it relates to employment verifications, employment dates, salary and work titles.
• Utilizes Microsoft Word, Access, Excel, Power Point, DCIS, PCDCIS and other computer programs to enter, track, and retrieve data.
• Distributes information via mail, e-mail, and fax to appropriate parties.
• Establishes, maintains, and updates office record keeping systems, tickler files, forms, internal logs, and reminder notices.
• Drafts, prepares, edits, and publishes correspondence, documents, reports, etc., from written material or verbal instruction.
• Designs and revises documents to include hand-outs, flyers, instructions, manuals, etc.;
• Other duties as assigned.

Job description

State of Colorado is seeking an Administrative Assistant III at Buena Vista Correctional Complex to support office operations, handle inquiries, manage records, and prepare documentation. Duties include data entry, scheduling, and coordinating with colleagues and supervisors to ensure efficient service delivery.

The role requires at least three years of relevant clerical experience or an equivalent combination of education and experience.