Administrative Assistant III: Budget & Office Coordinator

State of Colorado; Ordway (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PERA retirement benefits

Medical and dental plans

Paid life insurance

11 paid holidays

Tuition reimbursement

Job summary

State of Colorado seeks an Administrative Assistant III at the Arkansas Valley Correctional Facility to provide clerical support to the Food Service Supervisor. You will determine procedures, liaise with outside agencies, monitor the budget in COFRS, and prepare documentation using LAN and PCs.

Responsibilities include budget tracking, applying fiscal rules, updating offender information, and coordinating monthly meetings. Strong Excel and communication skills are essential.

Qualifications

• Three years of general clerical experience in an administrative or office support role.
• Experience with data entry, scheduling, and record keeping.
• College coursework in Business, Criminal Justice, or related field.
• Ability to read and write English and follow plain language guidelines.

Responsibilities

• Create tracking process for the Food Service budget lines in COFRS.
• Interpret and apply Fiscal Rules to ensure compliant purchases and payments.
• Enter program attendance for offenders in the Food Service program.
• Update offender job descriptions on a weekly basis.
• Create pull sheets and update the production log.
• Prepare a monthly cost report for the Food Service Captain.
• Schedule and coordinate monthly Food Service meetings; take minutes.

Skills

Microsoft Office

Interpersonal skills

Clear communication

Data tracking

Multitasking

Organization

Attention to detail

English proficiency

Plain language

Education

College coursework in Business/Criminal Justice

Tools

NCIC/CCIC

COFRS

Microsoft Office

Job description

State of Colorado seeks an Administrative Assistant III at the Arkansas Valley Correctional Facility to provide clerical support to the Food Service Supervisor. You will determine procedures, liaise with outside agencies, monitor the budget in COFRS, and prepare documentation using LAN and PCs.

Responsibilities include budget tracking, applying fiscal rules, updating offender information, and coordinating monthly meetings. Strong Excel and communication skills are essential.