Public School District Accounts Payable Pro

West Orange Public Schools; West Orange (NJ); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical coverage (SHIF)

Dental coverage

SHIF benefits

Leave benefits

Job summary

West Orange Public Schools in the Central Office seeks an Accounts Payable Specialist to manage district invoices, verify codes, match POs, and process payments in a timely manner. The role supports the Business Administrator and collaborates with vendors and staff.

Requirements include a Bachelor's degree in accounting or a related field, familiarity with government accounting and systems such as Systems 3000, PaySchools, Quicken, and strong Excel skills to meet board and payment cycle

Qualifications

• Experience in accounts payable, preferably in a school district or public sector setting.
• Familiarity with purchase order systems and government accounting procedures.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines tied to board meetings and payment cycles.
• Proficiency in financial software systems and Microsoft Excel.
• Strong communication and interpersonal skills for working with vendors, administrators, and staff.

Responsibilities

• Review and process vendor invoices in accordance with district purchasing policies.
• Match invoices to approved purchase orders and receiving documentation.
• Verify account coding and ensure proper budget allocation.
• Prepare bill lists for Board of Education approval.
• Process payments (checks and electronic payments) following board authorization.
• Maintain vendor files, including W-9s and compliance documentation.
• Respond to vendor and staff inquiries regarding payments and purchase orders.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing, including audit & 1099 preparation.
• Ensure compliance with state regulations, district policies, and internal controls.
• Support grant-related expenditures and track allowable costs where applicable.
• Coordinate with purchasing, payroll, and other departments within the business office.
• Assist with Student Activities and Accounts Receivable.

Skills

Accounts payable experience

Attention to detail

Organizational skills

Deadline management

Communication skills

Interpersonal skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Systems 3000

PaySchools

Quicken

Job description

West Orange Public Schools in the Central Office seeks an Accounts Payable Specialist to manage district invoices, verify codes, match POs, and process payments in a timely manner. The role supports the Business Administrator and collaborates with vendors and staff.

Requirements include a Bachelor's degree in accounting or a related field, familiarity with government accounting and systems such as Systems 3000, PaySchools, Quicken, and strong Excel skills to meet board and payment cycle