Public Safety Records & Admin Specialist

City of New Brighton; New Brighton (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

City of New Brighton’s Public Safety department is seeking an administrative assistant to handle front-line communications, records management, and support for the property/evidence room and related processes.

The role includes processing DWI’s, search warrants, data requests, and incident reporting, while assisting with hiring panels and training new staff on records systems and procedures.

Qualifications

• High School Diploma or GED required with relevant work experience.
• Minimum of three years of secretarial work and/or customer service/receptionist experience.

Responsibilities

• Answer calls and emails; assist walk-in customers.
• Perform records management, process DWI's and search warrants, and handle data requests and reports.
• Assist with property/evidence room tasks including handling, storage, purging, and release of property; manage drug disposal and annual audits.
• Track and manage false alarms; prepare notification letters and invoices for billable alarms.
• Process criminal history checks for officers, background checks for new hires, and permit-to-purchase applications.
• Provide customer service via telephone and in person; create weekly incident reports for public viewing.
• Answer questions and process data requests in compliance with the Data Practices Act.
• Participate in interview panels for hiring Public Safety personnel and train new staff on reports and records systems.
• Enter data into NCIC, review dispatch-relevant entries, and monitor item notifications.
• Assist with expungements and sealed records processing; monitor and complete actions per court rulings.
• Manage calendars and create invoices as needed.

Skills

Customer service

Communication

Data entry

Calendaring

Education

High School Diploma or GED

Tools

NCIC

Records Management System

Video Management System

Job description

City of New Brighton’s Public Safety department is seeking an administrative assistant to handle front-line communications, records management, and support for the property/evidence room and related processes.

The role includes processing DWI’s, search warrants, data requests, and incident reporting, while assisting with hiring panels and training new staff on records systems and procedures.