Public Safety Administrative Specialist

The Villages, Inc.; The Villages (FL); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

401(a) Retirement Plan

457(b) Retirement Plan

Flexible Spending accounts

Employee Assistance Program

Paid Time Off

Tuition Reimbursement

Public Service Loan Forgiveness

Tier 2 qualifying for The Villages CHS

Job summary

The Villages, Inc. is seeking a Staff Assistant for Public Safety in The Villages, FL. You will provide high-level administrative support to the Fire Chief and Deputy Chiefs, serving as a liaison among staff, residents, and District departments.

This full-time role emphasizes confidentiality, efficiency, and accuracy in handling communications, records, scheduling, and special projects to keep the Public Safety team performing at a high level.

Qualifications

• Associates degree or higher; one to two years related experience and/or training; or equivalent combination of education and experience.
• Proven intermediate or better ability in Microsoft Office programs and data handling.

Responsibilities

• Oversee departmental daily office operations under Fire Chief; supervise administrative staff and coordinate tasks.
• Prepare business correspondence and present information to managers, clients, and the public.
• Coordinate education/training for office staff and volunteers; manage scheduling and records.
• Produce data reports and manage department travel, education, and training approvals.

Skills

MS Office

Customer service

Organizational skills

Communication

Education

Associate degree or higher

Tools

RMS software

MS Office Suite

Job description

The Villages, Inc. is seeking a Staff Assistant for Public Safety in The Villages, FL. You will provide high-level administrative support to the Fire Chief and Deputy Chiefs, serving as a liaison among staff, residents, and District departments.

This full-time role emphasizes confidentiality, efficiency, and accuracy in handling communications, records, scheduling, and special projects to keep the Public Safety team performing at a high level.