Public Records Officer (Administrator 1)

King County; Seattle (WA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

King County is seeking a Term-Limited Temporary Public Records Officer (Administrator I) to lead the Procurement & Payables public records program and provide essential administrative support to the P&P team. The role emphasizes compliance with the Public Records Act, process improvement, and coordination with external offices.

The position, based in Seattle, follows a hybrid model with two days onsite at King Street Center.

Qualifications

• Two years of experience in administrative or program support.
• One year of experience with Public Records Act (RCW 42.56) and handling PRRs.
• Excellent customer service to a diverse range of stakeholders.
• Strong organizational skills with ability to manage multiple tasks and meet deadlines.
• Experience in process improvement and implementing solutions.
• Strong communication and writing skills.
• Proficiency with Microsoft Office Suite.
• Ability to work with people from diverse backgrounds.

Responsibilities

• Public Records Officer: manage and respond to PRRs under RCW 42.56, coordinating with the Public Records Program and the Prosecuting Attorney’s Office.
• Provide high-quality administrative support to the Procurement & Payables team, agencies, and suppliers.
• Review, maintain, and streamline SOPs for the admin team with up-to-date documentation.
• Identify opportunities for process improvements and implement solutions.
• Support and mentor other administrative staff and interns.

Skills

Administrative support

Customer service

Organizational skills

Written communication

Multi-tasking

Public Records Act knowledge

Team mentorship

Microsoft Office

Education

Public Administration degree

Procurement knowledge

Records management knowledge

Tools

Microsoft Office Suite

SharePoint

MS Teams

Oracle EBS

Oracle FPC

SAP

Job description

This recruitment is to fill a Term‑Limited Temporary position that is anticipated to end in November 2027. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment.

King County’s Procurement & Payables (P&P) team is seeking an experienced and motivated Term‑Limited Temporary/Special Duty Assignment Public Records Officer(Administrator I) to join our dynamic team. This role is expected to last through November 2027 and is a key position within the Organizational Support & Communications (OSC) team, which strengthens P&P’s operational success through effective communication and coordination. The position follows a hybrid work model, with two days onsite at King Street Center.

As an Administrator I, you will lead P&P’s public records program—managing a high volume of public records requests, ensuring compliance with all laws and policies, and supporting process improvements that enhance efficiency and service delivery. You will serve as P&P’s Public Records Officer, providing essential administrative guidance and helping streamline end‑to‑end records workflows.

In this role, you will help ensure transparency, accountability, and timely access to public information—key elements of King County’s commitment to excellent public service. Your work will directly support both internal teams and community members by helping them navigate complex information with clarity and care.

Scope of Job Duties

• Public Records Officer: Act as the Public Records Officer for the Procurement & Payables team by managing and responding to Public Records Requests (PRRs) in accordance with the Public Records Act (RCW 42.56). Collaborate with the King County Public Records Program and the Prosecuting Attorney’s Office to ensure compliance with all regulations. Maintain current knowledge of Public Records Act requirements, policies, and best practices through training, workshops, and professional development.
• Administrative Support: Provide high-quality administrative support to the Procurement & Payables team, King County agencies, and suppliers, ensuring smooth and efficient operations.
• Process Management: Regularly review, maintain, and streamline the Procurement & Payables Admin team’s standard operating procedures, ensuring documentation is up‑to‑date, accurate, and user‑friendly.
• Process Improvements: Identify and implement opportunities for process improvements, contribute innovative ideas, and implement solutions that enhance efficiency and effectiveness within the team.
• Team Support: Support and mentor other administrative team members and interns, fostering a collaborative and high‑performing team environment.

Minimum Qualifications

• At least two (2) years of experience in administrative or program support roles, preferably in a government, procurement, or legal environment.
• At least one (1) year of experience with Public Records Act requirements (RCW 42.56) and experience handling, tracking, or responding to Public Records Requests (PRRs).
• Proven ability to provide excellent customer service to a diverse range of stakeholders.
• Strong organizational skills, including the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Experience in process improvement, including identifying inefficiencies and implementing solutions.
• Strong communication, interpersonal, and writing skills.
• Intermediate-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Ability to manage time and adapt to changing priorities, work on multiple projects simultaneously, and produce timely, quality work products.
• Ability to work with people from diverse backgrounds.

Preferred Qualifications

• Degree or certification in Public Administration, Business Administration, or a related field.
• Knowledge of procurement and payables processes or experience in a procurement‑related role.
• Familiarity with King County policies, procedures, and systems.
• Experience with records retention and management practices or familiarity with King County’s records policies.
• Experience with procurement or financial software (e.g. Oracle EBS, Oracle FPC, SAP, or similar systems).
• Experience with LEAN processes and principles.
• Proficiency with SharePoint, MS Teams, and other collaborative online tools.

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep‑seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

• Work Site Details: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Please reach out for additional details at the contact below.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is non‑exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi‑weekly schedule, every other Thursday, comprising a 40‑hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is Teamsters 117 represented.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action‑oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.