Public Records Officer (Administrator 1)

King County, WA; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Pension plan

Transit ORCA pass

Paid holidays

Job summary

King County’s Procurement & Payables (P&P) team seeks a Term-Limited Temporary Public Records Officer (Administrator I) to lead the PRR program, ensure compliance, and drive end-to-end workflows. The role supports internal teams and community members, with hybrid work and two onsite days at King Street Center in Seattle.

The position emphasizes governance, process improvement, and collaboration across agencies, with a focus on transparency and timely information access.

Qualifications

• Two years in administrative or program support roles, preferably in government/procurement/legal environments.
• At least one year of Public Records Act (RCW 42.56) experience handling PRRs.
• Proven ability to provide excellent customer service to diverse stakeholders.
• Strong organizational and multitasking abilities with deadline awareness.
• Experience in process improvement and implementing efficiency solutions.
• Strong written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and other admin tools.

Responsibilities

• Serve as Public Records Officer for P&P, handling PRRs per RCW 42.56.
• Provide high-quality administrative support to P&P and partner agencies.
• Review and streamline standard operating procedures for the Admin team.
• Identify and implement process improvements to boost efficiency.
• Mentor and support administrative staff and interns.

Skills

Public Records Act

Customer Service

Organizational Skills

Communication Skills

Time Management

Diversity & Inclusion

Education

Public Administration or related degree (preferred)

Tools

Microsoft Office

SharePoint

Job description

Summary

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in November 2027. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment. King County’s Procurement & Payables (P&P) team is seeking an experienced and motivated Term-Limited Temporary/Special Duty Assignment Public Records Officer (Administrator I) to join our dynamic team. This role is expected to last through November 2027 and is a key position within the Organizational Support & Communications (OSC) team, which strengthens P&P’s operational success through effective communication and coordination. The position follows a hybrid work model, with two days onsite at King Street Center. As an Administrator I, you will lead P&P’s public records program—managing a high volume of public records requests, ensuring compliance with all laws and policies, and supporting process improvements that enhance efficiency and service delivery. You will serve as P&P’s Public Records Officer, providing essential administrative guidance and helping streamline end-to-end records workflows. In this role, you will help ensure transparency, accountability, and timely access to public information—key elements of King County’s commitment to excellent public service. Your work will directly support both internal teams and community members by helping them navigate complex information with clarity and care.

Scope of Job Duties

• Public Records Officer: Act as the Public Records Officer for the Procurement & Payables team by managing and responding to Public Records Requests (PRRs) in accordance with the Public Records Act (RCW 42.56). Collaborate with the King County Public Records Program and the Prosecuting Attorney’s Office to ensure compliance with all regulations. Maintain current knowledge of Public Records Act requirements, policies, and best practices through training, workshops, and professional development.
• Administrative Support: Provide high-quality administrative support to the Procurement & Payables team, King County agencies, and suppliers, ensuring smooth and efficient operations.
• Process Management: Regularly review, maintain, and streamline the Procurement & Payables Admin team’s standard operating procedures, ensuring documentation is up-to-date, accurate, and user-friendly.
• Process Improvements: Identify and implement opportunities for process improvements, contribute innovative ideas, and implement solutions that enhance efficiency and effectiveness within the team.
• Team Support: Support and mentor other administrative team members and interns, fostering a collaborative and high-performing team environment.

Minimum Qualifications

• At least two (2) years of experience in administrative or program support roles, preferably in a government, procurement, or legal environment.
• At least one (1) year of experience with Public Records Act requirements (RCW 42.56) and experience handling, tracking, or responding to Public Records Requests (PRRs).
• Proven ability to provide excellent customer service to a diverse range of stakeholders.
• Strong organizational skills, including the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Experience in process improvement, including identifying inefficiencies and implementing solutions.
• Strong communication, interpersonal, and writing skills.
• Intermediate-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Ability to manage time and adapt to changing priorities, work on multiple projects simultaneously, and produce timely, quality work products.
• Ability to work with people from diverse backgrounds.

Preferred Qualifications

• Degree or certification in Public Administration, Business Administration, or a related field.
• Knowledge of procurement and payables processes or experience in a procurement-related role.
• Familiarity with King County policies, procedures, and systems.
• Experience with records retention and management practices or familiarity with King County’s records policies.
• Experience with procurement or financial software (e.g. Oracle EBS, Oracle FPC, SAP, or similar systems).
• Experience with LEAN processes and principles.
• Proficiency with SharePoint, MS Teams, and other collaborative online tools.

Position Information

• Work Site Details: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Please reach out for additional details at the contact below.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is non-exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is Teamsters 117 represented.

Benefits

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

Supplemental Information

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.