Public Records Manager

Village of Glendale Heights; Glendale Heights (IL); Presencial; USD 79.000 - 116.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Descripción de la vacante

The Village of Glendale Heights is seeking a Public Records Manager to ensure compliance with FOIA, OMA, and document retention. You will maintain official records, agendas, minutes, ordinances, and contracts, and oversee the village-wide document management program outside the Police Department.

This exempt, non‑union role includes implementing Laserfiche-based policies, coordinating inter‑department FOIA responses, and managing agenda materials for boards and committees.

Formación

• Associates degree or some college; 5–7 years in document management/retention.
• Knowledge of FOIA and OMA laws; Certified Municipal Clerk designation preferred.
• Experience with document management software (Laserfiche) and agenda systems.

Responsabilidades

• Manage and ensure compliance with FOIA/OMA laws for village records.
• Oversee document management program across departments outside police.
• Coordinate inter‑departmental FOIA responses and assign tasks.
• Maintain and administer official records (ordinances, minutes, contracts, licenses).

Conocimientos

FOIA compliance

OMA laws

Document management

Educación

Associates degree or some college

Descripción del empleo

Job Details: Job Location: Civic Center - GLENDALE HEIGHTS, IL 60139, Position Type: Full Time, Salary Range: $79,164.80 - $116,313.60 Salary, Job Category: Government, The Village is seeking a Public Records Manager. ThePublic Records Manager is responsible for ensuring the Village is compliant with all document management and sunshine laws including document management and retention, OMA, and FOIA. The position is responsible for maintaining and administering the Village’s official records, including ordinances, resolutions, agendas, minutes, contracts, agreements, licenses, and other public documents. This position is responsible for oversight of the Village’s document management program for all Departments outside of the Police Department. This includes document retention and destruction as well as the implementation and management of the Village’s document management software and the Village’s agenda management software. This position coordinates the inter‑departmental FOIA response and assigns FOIA related tasks to other departments as needed. The position is responsible for Board agenda materials.

Key Initiatives

• Evaluate deficiencies in the Village current document management policies and procedures and develop a plan for improvement, including the enhanced use of technology using Laserfiche.
• Work with all Departments to fully implement the Village's agenda management system for all standing committees and commissions.
• Work with the Assistant Village Administrator to evaluate policies and ordinances related to public meetings and assist in coordinating an update to affected ordinances and policies.
• Evaluate opportunities to streamline work and coordination with the Village's legal team.

Qualifications

The ideal Public Records Manager candidate will havean Associates Degree or some college, Five to seven years of experience managing and complying with document management and retention, FOIA and OMA laws,Certified Municipal Clerk or Registered Municipal Clerk or progress toward said designations preferred;or any equivalent combination of education, training and experience which provides the requisite knowledge skills and abilities for this job.

Hiring Range

Hiring Range: $79,164.80-97,739.20, Salary Range -$79,164.80-$116,313.60; this is an exempt, non-union position. The Village of Glendale Heights offers a generous benefit package including health and dental insurance.

All job offers are conditional upon the satisfactory outcome of pre‑employment drug testing and background check.

Position posted 10/01/26; applications being accepted until 4:30pm on Friday, 11/06/2026

An Equal Opportunity Employer.

The Village of Glendale Heights’ is committed to a nepotism and cronyism policy of employment, advancement and/or contracting practices based upon qualifications and merit, and to ensure that no conflict of interest, favoritism, preferential treatment, or discrimination enters into the employment and contracting process without discrimination in favor of or in opposition to the employment of immediate family members and a personal, political, financial, or commercial relationships.

If you are an immediate family member (an employee's spouse; an employee’s natural, step, adopted or foster parent; an employee’s mother-in-law, father-in-law, daughter-in-law or son- in-law; an employee’s grandparent; an employee’s child or grandchild; an employee’s sister or brother; employee’s aunt, uncle, niece, nephew; spouse’s grandparent, brothers-in-law, sisters-in-law; or any other dependent residing in the same household of the employee) or a personal, political, financial, or commercial relationship to a current or past Village employee, please indicate so in the “Applicant Information” section of your employment application.