Public Records Liaison & Administrative Specialist

City of Seattle; Seattle (WA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Vacation, holiday, and sick leave

Job summary

The City of Seattle is seeking an Administrative Specialist III in the Legislative & External Affairs team to manage public disclosure requests and support department communications. You will oversee the lifecycle of PDRs, coordinate with City departments and the City Attorney, and provide administrative support to the LEA Director and team.

A focus on equity and inclusive communication is essential. This role may require travel to offsite events in Seattle and offers a competitive hourly salary

Qualifications

• Requires three years of clerical support experience.
• Bachelor's degree in public administration, political science, or related discipline.
• Understanding of Washington State Public Records Act and how it is generally applied in public agencies.
• Familiarity with legal exemptions for record redaction.
• Strong communication and customer service skills.
• Experience working with the public and inclusive, equitable communication practices.
• Experience coordinating across divisions, departments, or agencies to complete projects.
• Experience using Microsoft Office 365 tools.

Responsibilities

• Manage and lead responses to public disclosure requests (PDRs) pursuant to public disclosure law and City requirements.
• Oversee the lifecycle of PDRs from receipt to release.
• Track progress of PDRs and create regular status reports for leadership.
• Attend Citywide trainings and coordinate with other City departments and City Attorney’s Office as needed.
• Train and support staff on record retention and serve as public records subject matter expert.
• Manage LEA reception phone and email inbox and respond to inquiries timely.
• Provide general administrative support for the LEA team.
• Manage LEA Director’s calendar and LEA team calendars, scheduling meetings.
• Support LEA meetings with agendas, materials, notes, and follow-ups.
• Maintain LEA files and shared folders and track deadlines and trainings.
• Assist with internal and external communications projects as capacity allows.
• Travel to offsite events in Seattle may be required.
• Other duties as assigned.

Skills

Clerical support

Public Records Act

Communication skills

Customer service

Attention to detail

Inclusive communication

Education

Bachelor's degree

Tools

Microsoft Office 365

Job description

The City of Seattle is seeking an Administrative Specialist III in the Legislative & External Affairs team to manage public disclosure requests and support department communications. You will oversee the lifecycle of PDRs, coordinate with City departments and the City Attorney, and provide administrative support to the LEA Director and team.

A focus on equity and inclusive communication is essential. This role may require travel to offsite events in Seattle and offers a competitive hourly salary