Public Legislative Operations Administrative Specialist

City of Seattle; Seattle (WA); On-site; USD 64,000 - 87,000; Full time

Benefits offered by this job

Vacation leave

Medical/Dental/Vision

Long-term disability

Job summary

The City of Seattle is seeking a full-time Administrative Specialist I to support the Legislative Operations Team. This role provides frontline customer service at City Hall, greets visitors, routes inquiries, and assists with public notifications and calendar coordination for Council offices.

Ideal candidates will have one year of clerical experience, excellent organization, and strong communication. Proficiency in Microsoft 365 and SharePoint/MS Teams is essential for daily on-site

Qualifications

• One year of office clerical experience or equivalent.
• Excellent customer service and verbal communication skills.
• Highly organized with strong attention to detail.
• Strong time management with ability to handle multiple deliverables.

Responsibilities

• Assist visitors at the Legislative Department reception desk and direct to City Council offices.
• Monitor main business phone line and route calls to appropriate offices.
• Maintain calendars and logs; prepare agendas and notes for public meetings.
• Process mail; scan and file documents; assist with printing agendas.
• Coordinate resources for meetings and events; prepare the Council Chamber.

Skills

Excellent customer service

Verbal communication

Highly organized

Time management

Microsoft 365

SharePoint/MS Teams/MS Forms

Ability to lift 30 lbs

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

MS Teams

MS Forms

Job description

The City of Seattle is seeking a full-time Administrative Specialist I to support the Legislative Operations Team. This role provides frontline customer service at City Hall, greets visitors, routes inquiries, and assists with public notifications and calendar coordination for Council offices.

Ideal candidates will have one year of clerical experience, excellent organization, and strong communication. Proficiency in Microsoft 365 and SharePoint/MS Teams is essential for daily on-site