Public Records & Information Clerk (Police)

Elm Ridge WCID; Savannah (GA); On-site; USD 38,000 - 60,000; Full time

Job summary

Elm Ridge WCID is seeking a Records Clerk to support office functions, review and process law enforcement documents, and maintain records. The role involves data entry, responding to information requests, and ensuring accuracy in documents and databases.

Under supervision, you will handle civil/criminal requests, assist with subpoenas, and coordinate with staff while preserving confidentiality and meeting deadlines.

Qualifications

• Knowledge of the Public Information Act.
• Ability to obtain and maintain a Texas Notary Public commission.
• Knowledge of customer service methods and techniques.
• Knowledge of grammar and document preparation practices.
• Familiarity with databases and spreadsheets.
• Understanding of District policies and procedures.
• Strong research skills.
• Ability to produce clear written correspondence.
• Ability to handle money receipts and process payments.

Responsibilities

• Responds to information requests under applicable laws and releases information accordingly.
• Records and processes reports per NIBRS codes.
• Oversees intake for offenses in Mark43 system and reviews/approves as needed.
• Maintains retention schedules for records and fingerprints, arrest and juvenile files.
• Assists the public and other departments with information requests.
• Drafts and types correspondence, affidavits, and reports.
• Assists with subpoenas, compiling documents and court appearances.
• Responds to information requests under the Texas Public Information Act.

Skills

Public Information Act

Notary Public

Customer service

Document preparation

Data entry

CJIS background

Discretion/confidentiality

Multitasking

Communication

Education

High school diploma or GED

2-3 years data reporting experience in police records

Valid Texas driver license

Tools

NIBRS knowledge

Office software proficiency

Job description

Elm Ridge WCID is seeking a Records Clerk to support office functions, review and process law enforcement documents, and maintain records. The role involves data entry, responding to information requests, and ensuring accuracy in documents and databases.

Under supervision, you will handle civil/criminal requests, assist with subpoenas, and coordinate with staff while preserving confidentiality and meeting deadlines.