Police Records Clerk

Gulfshoresal; Irving (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

Gulfshoresal in Irving, TX, is seeking a Records Clerk to support the public and police staff at the front counter and via phone, fax, and email. Duties include preparing, submitting, and retrieving records, Open Records Requests, and legal documents, with routine scanning to electronic storage.

This role requires a high school diploma and six months clerical experience, with background checks including CJIS and a polygraph.

Qualifications

• High school diploma or equivalent required.
• Six months general clerical experience required.
• Background check including CJIS, polygraph, and criminal history check required.

Responsibilities

• Assist the public and police department staff at the front counter or by phone, fax and email to prepare, submit and retrieve records (offense/accident reports, Open Records Requests, warrants, affidavits, protective orders).
• Scan documents to electronic storage programs; prepare daily cash reports and deposits.
• Prepare, proofread and revise complex police reports and legal documents; answer and route calls.
• Coordinate and schedule classes/meetings; set up meeting rooms for events.

Skills

Bilingual (English/Spanish)

Clerical skills

Recordkeeping

Education

High school diploma or equivalent

Job description

Duties include assisting the public and police department staff at the front counter or by phone, fax and email to prepare, submit and retrieve various types of records, such as offense / accident reports, Open Records Requests, security clearances, warrants, affidavits and protective orders; scanning documents to electronic storage programs; preparing daily cash reports and deposits; preparing, proofreading and revising complex police reports and various legal documents; answering and routing telephone calls; and other general office tasks. Duties may also include coordinating and scheduling classes, meetings and group sessions; and setting up meeting room for scheduled events. A high school diploma or equivalent and six months general clerical experience are required. Previous municipal experience and bilingual (English / Spanish) skills beneficial. Hours may include evenings and weekends; some schedules will include mandatory evening hours. Duties involve access to sensitive Criminal Justice Information Systems (CJIS), which requires that a thorough background check be conducted. Candidates will be subject to a polygraph exam and criminal history check. Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years; other convictions may also be considered. Applicants must submit hours of availability with application, and attaching a résumé is preferred. PAY GRADE GG11 / FULL PAY RANGE $18.81 - $26.52 PER HOUR ($39,144 - $55,164 ANNUALLY)

Jobs close at 5:00 p.m. on the closing date posted on the City website.