Police Records Clerk — NCIC/VCIN Data & Public Service

City-of-Portsmouth,-Nh; Portsmouth (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Portsmouth seeks a detail-oriented Administrative Records Clerk to support law enforcement operations. Under supervision, you will input, retrieve, and file criminal and related records, and assist with NCIC/VCIN entries and court procedures.

Responsibilities include processing subpoenas, maintaining RMS files, handling public requests for reports and fingerprinting, collecting fees, and ensuring data accuracy.

Qualifications

• Requires strong administrative and data-entry capabilities.
• Familiarity with NCIC/VCIN operations and police record handling.
• Experience maintaining accurate records and supporting law enforcement workflows.

Responsibilities

• Assist, query and disseminate criminal history information to authorized personnel.
• Enter, modify and void data in RMS and related systems.
• Process subpoenas and maintain police records with quality control.

Skills

NCIC/VCIN knowledge

Administrative data-entry

Records management

Customer service

Attention to detail

Education

High school diploma or equivalent

1-2 years administrative work experience

Tools

RMS (Records Management System)

Ticket Trax

Computers & office equipment

Job description

The City of Portsmouth seeks a detail-oriented Administrative Records Clerk to support law enforcement operations. Under supervision, you will input, retrieve, and file criminal and related records, and assist with NCIC/VCIN entries and court procedures.

Responsibilities include processing subpoenas, maintaining RMS files, handling public requests for reports and fingerprinting, collecting fees, and ensuring data accuracy.