Public Records & Filing Specialist I

State-of-Oklahoma; Oklahoma City (OK); On-site; USD 41,000 - 50,000; Full time

Job summary

State of Oklahoma is seeking an Administrative Officer-Filing Specialist I to perform independent examinations of division documents, process filings from receipt to conclusion, and communicate deficiencies to filers by phone, in person, or via written correspondence.

The role requires interpreting policies related to filing division documents, assisting agency personnel and the public, and ensuring compliance with state statutes and procedures.

Qualifications

• High School Diploma or equivalent required.
• Four years of technical clerical office work or equivalent.
• Notary review and document processing experience preferred.

Responsibilities

• Receive and maintain meeting notices of state bodies and post them online.
• Compile, codify, publish, and maintain Oklahoma’s official administrative law.
• Review notary public applications and notarial bonds for compliance.
• Review transmitting utility and railroad documents to ensure proper filing and stamping.

Skills

Spelling & English

Business math

Office methods

Record maintenance

Policy procedures

Education

High School Diploma or equivalent

Job description

State of Oklahoma is seeking an Administrative Officer-Filing Specialist I to perform independent examinations of division documents, process filings from receipt to conclusion, and communicate deficiencies to filers by phone, in person, or via written correspondence.

The role requires interpreting policies related to filing division documents, assisting agency personnel and the public, and ensuring compliance with state statutes and procedures.