Administrative Filing Specialist I — Records & Compliance

okgov; Oklahoma; On-site; USD 41,000 - 50,000; Full time

Job summary

The Oklahoma Secretary of State is seeking an Administrative Officer-Filing Specialist I in a full-time role. The position performs independent examinations of division documents from receipt to conclusion and communicates deficiencies to filers by telephone, in person, or by written correspondence.

It interprets policies related to filing with the agency and assists staff and the public, ensuring compliance with state laws and office procedures.

Qualifications

• High School Diploma or Equivalent.
• Four years of technical clerical office work or equivalent experience.

Responsibilities

• Receive and maintain meeting notices of state public bodies pursuant to the Open Meeting Act, and post to Meeting Notices Online.
• Compile, codify, publish, and maintain Oklahoma's official administrative law, as required by the Administrative Procedures Act (APA).
• Review notary public applications and notarial bonds, including those filed online, to ensure compliance with Title 49 of the Oklahoma Statutes.
• Review transmitting utility and railroad documents received for filing and validate documents with official stamp, date, and signature.
• Advise and assist agency staff and public in person, by telephone, and by written correspondence on filing procedures, fees, and requirements as mandated by statute, rule and/or office policy related to division responsibilities.

Education

High School Diploma or Equivalent

Job description

The Oklahoma Secretary of State is seeking an Administrative Officer-Filing Specialist I in a full-time role. The position performs independent examinations of division documents from receipt to conclusion and communicates deficiencies to filers by telephone, in person, or by written correspondence.

It interprets policies related to filing with the agency and assists staff and the public, ensuring compliance with state laws and office procedures.