Filing & Records Specialist I — Public Service

625 SECRETARY OF STATE; Oklahoma City (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

625 SECRETARY OF STATE is seeking an Administrative Officer-Filing Specialist I in Oklahoma City. The role handles official filing duties, staff assistance, and public inquiries, ensuring compliance with state statutes and agency policies.

Primary tasks include processing and validating documents from receipt to final disposition and communicating deficiencies by phone, in person, or in writing. The position requires a High School Diploma or equivalent and about four years of technical clerical

Qualifications

• High School Diploma or equivalent required.
• Four years of technical clerical office work or an equivalent combination of education and experience.

Responsibilities

• Receive and maintain meeting notices of state public bodies and post to Meeting Notices Online.
• Compile, codify, publish, and maintain Oklahoma’s official administrative law as required by the APA.
• Review notary public applications and notarial bonds to ensure compliance with Title 49 of the Oklahoma Statutes.
• Review transmitting utility and railroad documents for filing and validate with official stamp, date and signature.
• Advise and assist agency staff and the public on filing procedures, fees, and requirements per statute, rule, or policy.

Education

High School Diploma, or Equivalent

Job description

625 SECRETARY OF STATE is seeking an Administrative Officer-Filing Specialist I in Oklahoma City. The role handles official filing duties, staff assistance, and public inquiries, ensuring compliance with state statutes and agency policies.

Primary tasks include processing and validating documents from receipt to final disposition and communicating deficiencies by phone, in person, or in writing. The position requires a High School Diploma or equivalent and about four years of technical clerical