Records & Filing Specialist I - Administrative Officer

State of Oklahoma; Oklahoma; On-site; USD 41,000 - 50,000; Full time

Job summary

State of Oklahoma is hiring for an Administrative Officer-Filing Specialist I in the Secretary of State’s office. The role involves processing division documents from receipt to conclusion, communicating deficiencies by phone, in person, or by mail, and interpreting policies related to filing.

Responsibilities include posting meeting notices online, codifying official records, reviewing notary applications, and advising staff and the public on filing procedures and fees.

Qualifications

• Must have a high school diploma or equivalent.
• Experience in technical clerical office work preferred.
• Proven ability to communicate clearly and professionally.

Responsibilities

• Receive and maintain meeting notices of state bodies and post accordingly.
• Compile, codify, publish, and maintain official administrative law records.
• ReviewNotary public applications and bonds for compliance.
• Validate documents with official stamp, date, and signature.
• Assist staff and the public with filing procedures, fees, and requirements.

Skills

Spelling & Punctuation

Business English

Interpersonal communication

Education

High School Diploma

Four years of technical clerical office work or equivalent

Job description

State of Oklahoma is hiring for an Administrative Officer-Filing Specialist I in the Secretary of State’s office. The role involves processing division documents from receipt to conclusion, communicating deficiencies by phone, in person, or by mail, and interpreting policies related to filing.

Responsibilities include posting meeting notices online, codifying official records, reviewing notary applications, and advising staff and the public on filing procedures and fees.