Public Records & Disclosure Analyst

Washington State Patrol; Washington; On-site; USD 45,000 - 65,000; Full time

Job summary

Washington State Patrol seeks a Public Records Specialist to efficiently process agency records requests, identify responsive files, redact exempt information, and ensure timely disclosure in accordance with the Public Records Act.

The role involves working with the public, prosecutors, and agency staff, maintaining knowledge of records obligations, and documenting steps with control sheets, logs, and declarations. Candidates must have a high school diploma and clerical experience.

Qualifications

• High School diploma or GED equivalent.
• Minimum of 2 years clerical experience.
• Ability to lift up to 40 pounds (archive boxes).

Responsibilities

• Fulfill obligations related to public disclosure requests.
• Maintain current knowledge of public records obligations.
• Timely respond to requests for public records, including seeking clarification when appropriate.
• Document steps taken to conduct a thorough search for potentially responsive records.
• Gather responsive records with control sheets completed by staff.
• Apply redactions and withhold information legally exempt from disclosure.
• Prepare an accurate redaction/withholding log citing exemptions.
• Testify and sign declarations about records furnished/redacted/withheld.
• Furnish records responsive to subpoenas and other legal processes.
• Collaborate to safeguard confidential/sensitive information.
• Serve as subject matter expert for record retention and destruction obligations.

Skills

Attention to detail

Team collaboration

Education

High School diploma or GED equivalent

Job description

Washington State Patrol seeks a Public Records Specialist to efficiently process agency records requests, identify responsive files, redact exempt information, and ensure timely disclosure in accordance with the Public Records Act.

The role involves working with the public, prosecutors, and agency staff, maintaining knowledge of records obligations, and documenting steps with control sheets, logs, and declarations. Candidates must have a high school diploma and clerical experience.