Public Records Analyst: Data, Redactions & Open Data

City of Cleveland; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Cleveland is seeking a Public Records Analyst to coordinate the management and fulfillment of public records requests and oversee records retention. The role requires working under the Public Records Manager, exercising independent judgment, and ensuring compliance with legal and policy standards.

The position involves reviewing records, redacting where required, communicating with requesters and attorneys, and maintaining familiarity with the City’s data portals and sunshine laws.

Qualifications

• Must read, comprehend, and review records for accuracy and relevance.
• Strong organizational, proofreading, research, and written communication skills are required.
• Must manage multiple records requests and meet deadlines; communicate effectively with City employees, attorneys, requesters, and the public.

Responsibilities

• View or listen to graphic reports, audio and video recordings related to crimes and process requests.
• Identify deficiencies in requests and assist with clarification.
• Maintain familiarity with the City’s Open Data Portal and public datasets; pursue professional development.
• Release documents to requesters weekly and respond to inquiries from city staff and the public.
• Coordinate with Records Retention Schedule and custodians of records to route requests.

Skills

Reading comprehension

Organizational skills

Proofreading

Research

Written communication

Attention to detail

Multitasking

Communication

Independent judgment

Education

Bachelor’s Degree in Library Science, Information Science, Legal Studies, Public Administration, Criminal Justice

Associate’s Degree in Paralegal Studies, Legal Studies, Library Science, Information Science

Two years of full-time paid related experience

Equivalent combination of education, relevant certification, and paid experience

Tools

Microsoft Office

Public records software

Job description

The City of Cleveland is seeking a Public Records Analyst to coordinate the management and fulfillment of public records requests and oversee records retention. The role requires working under the Public Records Manager, exercising independent judgment, and ensuring compliance with legal and policy standards.

The position involves reviewing records, redacting where required, communicating with requesters and attorneys, and maintaining familiarity with the City’s data portals and sunshine laws.