Public Records & Admin Support Specialist

Village of Minerva Park; Columbus (OH); On-site; USD 21,000 - 31,000; Full time

Job summary

The Village of Minerva Park in Ohio seeks an Administrative Support Specialist to serve as Public Records Specialist and provide administrative, clerical, and records management support for Village operations. This role entails handling public records requests and supporting Mayor's Court operations.

The position requires careful handling of confidential information, coordination of administrative projects, and backup coverage for essential staff, with emphasis on accuracy and compliance.

Qualifications

• Secondary education completed; associate degree preferred in related field.
• 2 years of records management or public administration experience preferred.
• Experience processing public records requests preferred.

Responsibilities

• Serve as Public Records Specialist and process records requests under Ohio law.
• Develop and maintain records procedures and best practices.
• Process solicitor permit applications and maintain related records.
• Maintain administrative records and filing systems (electronic and paper).
• Prepare and deposit bank deposits with accurate financial documentation.
• Provide cross-trained backup for Mayor's Office staff during absences.
• Answer phones, greet visitors, and deliver courteous service.
• Maintain confidentiality of sensitive information.

Skills

Typing

Word processing

Microsoft Office

Verbal communication

Written communication

Organization

Document management

Attention to detail

Electronic document management systems

Education

High school diploma or GED

Associate degree preferred in Public Administration/Business Admin/Records Management/Legal Studies or related

Tools

Electronic document management systems

Job description

The Village of Minerva Park in Ohio seeks an Administrative Support Specialist to serve as Public Records Specialist and provide administrative, clerical, and records management support for Village operations. This role entails handling public records requests and supporting Mayor's Court operations.

The position requires careful handling of confidential information, coordination of administrative projects, and backup coverage for essential staff, with emphasis on accuracy and compliance.