Records Management Coordinator (Public Records)

City of Pleasanton, CA; Pleasanton (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Pleasanton is seeking a detail-oriented Records Coordinator in the Office of the City Clerk to maintain the City’s official records, digital and physical, with integrity and accessibility.

The role supports compliance with retention schedules and Public Records Act requests, trains staff, and helps optimize records management systems for open government and efficient public service.

Qualifications

• Three years of administrative experience involving records management programs, preferably municipal.
• Experience managing physical and digital records in a public agency environment.
• Knowledge of retention schedules, legal requirements and California Public Records Act processes.
• Driver's license may be required; notary or willingness to obtain notary preferred.

Responsibilities

• Administer the City’s records management program with compliance to retention schedules and laws.
• Manage archival, organization, and destruction of physical and digital records.
• Implement and maintain document management technology and best practices.
• Coordinate and respond to Public Records Act requests in compliance with statutes.
• Train and advise staff on records handling procedures and protocols.
• Collaborate with departments to refine citywide records management processes.

Skills

Organized

Methodical

Clear communicator

Problem-solver

Dependable

Self-motivated

Integrity

Education

High School diploma or GED

Specialized training in municipal records management

Certified Records Manager credential desirable

Tools

Electronic records management systems

Job description

The City of Pleasanton is seeking a detail-oriented Records Coordinator in the Office of the City Clerk to maintain the City’s official records, digital and physical, with integrity and accessibility.

The role supports compliance with retention schedules and Public Records Act requests, trains staff, and helps optimize records management systems for open government and efficient public service.