Public Records Admin Assistant - Part-Time

Millenniumsoft, Inc

Indianapolis (IN)

On-site

USD 26,000 - 38,000

Part time

3 days ago

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Job summary

Millenniumsoft is seeking an Administrative Assistant (Part-Time, 22.5 hours/week) in Indianapolis, IN to support the Indiana Sex and Violent Offender Registry. The role centers on front-line customer service, records management, data entry, and routine administrative duties to ensure accurate records and efficient office operations.

The candidate will handle calls and inquiries, maintain schedules, process mail and records, and produce reports using agency systems.

Qualifications

Administrative support experience in a records-focused environment.
Experience handling confidential/sensitive information and data management.
Proficiency with Microsoft Office (Outlook, Word, Excel) and data-entry systems.
Ability to manage multiple tasks, maintain calendars, and respond to inquiries.
Strong communication and customer service skills.

Responsibilities

Answer calls, provide information, and route to staff.
Log and track calls, mail, and inquiries for accurate records.
Maintain contact lists and administrative records.
Generate reports and compile data using agency systems.
Monitor shared email inbox and schedule meetings.
Process public records requests and assist with document preparation.
Maintain filing systems and assist with data-cleanup projects.
Coordinate mailings and publish or update website content as needed.
Provide customer service to stakeholders, offenders, law enforcement, courts, attorneys, and the public.