Public Procurement PO Analyst

US Virgin Islands Department of Education; Charlotte Amalie (United States Virgin Islands); On-site; USD 42,000 - 51,000; Full time

Job summary

The US Virgin Islands Department of Education is seeking a Purchase Order Analyst (STTJ) to manage and analyze purchase orders, maintain documentation, and ensure timely payments. Reporting to the Director of Procurement, you will develop routine and technical correspondence and generate vendor reports.

Responsibilities include tracking outstanding orders, communicating with vendors about receipts and delivery estimates, and recommending process improvements to procurement methods, while

Qualifications

• Graduation from a recognized college or university with major work in Business Administration OR
• A closely related field and two (2) years of responsible administrative experience.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Responsibilities

• Maintains documentation of outstanding open purchase orders which includes remaining balances, conversations and program identification.
• Provides reports on all purchase orders created and issued.
• Analyzes Outstanding Purchase Order Report on a continuous basis to ensure prompt vendor payment.
• Ensures contact is made and documented with all vendors on purchase orders created and issued to confirm receipt of purchase orders and the estimated time of delivery of goods and or service.
• Ensures that purchase orders are liquidated timely.
• Establishes and maintains needed records and files.
• Recommends changes in procedures, methods and policy for improved efficiency in procurement techniques.
• Maintains liaison with vendors and the purchasing agent on prices, errors, and complaints on delivery.
• Prepares routine and technical correspondence.
• Displays the highest ethical and professional behavior in working with staff, vendors and outside agencies associated with the purchases.
• Performs related duties as assigned.

Skills

Microsoft Office (Word and Excel)

Excellent writing and oral沟通 skills

Education

Bachelor's degree preferred

Two years of administrative experience

Job description

The US Virgin Islands Department of Education is seeking a Purchase Order Analyst (STTJ) to manage and analyze purchase orders, maintain documentation, and ensure timely payments. Reporting to the Director of Procurement, you will develop routine and technical correspondence and generate vendor reports.

Responsibilities include tracking outstanding orders, communicating with vendors about receipts and delivery estimates, and recommending process improvements to procurement methods, while