Contract Specialist - STTJ

US Virgin Islands Department of Education; Charlotte Amalie (United States Virgin Islands); On-site; USD 42,000 - 51,000; Full time

Job summary

US Virgin Islands Department of Education is seeking a Contract Specialist to monitor and manage procurement policies and contracts for supplies, equipment and services. Under the Director of Property and Procurement, you will help develop contract files, RFPs, and monitor vendor performance while ensuring compliance with federal, state, and local laws.

The role requires 2+ years of relevant experience, a Bachelor's degree, and strong communication skills in English.

Qualifications

• Bachelor's degree in Business or related field with 2+ years of relevant experience in procurement or contract work.
• Excellent English communication, including written clarity and conciseness.
• Strong organizational and analytical abilities; able to manage multiple items and deadlines.

Responsibilities

• Manage intake of procurement requests and track action items.
• Maintain procurement action logs, due dates, and status updates.
• Assist in drafting contract agreements and RFPs as needed.
• Monitor contracts for compliance with laws and grant requirements.
• Develop schedules and statistical tables for reporting and audits.
• Prepare reports for management and grant programs.
• Support Director in procurement meetings and vendor inquiries.
• Ensure confidentiality of procurement matters.

Skills

English communication

Organizational skills

Analytical skills

Interpersonal skills

Writing skills

Independent work

Judgment

Education

Bachelor's degree in Business or related field

Tools

Microsoft Office

Access

Excel

Job description

Contract Specialist - STTJ

US Virgin Islands Department of Education DOE PROP. & PROC. STATE-STT - St. Thomas, Outside US and Canada Open in Google Maps

This job is also posted in US Virgin Islands Department of Education

Job Details

Job ID: 5982121
Application Deadline: Posted until filled
Posted: Nov 04, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Contract Specialist

Salary: $46,350.00Annually

Description

This is professional work that involves the monitoring and/ or managing of the policies and procedures as it pertains to the procurement of supplies, equipment and services. Under the direction of the Director of Property and Procurement, the Contract Specialist would assist in the development and management of contract files, development of request for proposals, monitoring vendor performance, terminations and close outs and other duties as it relates to the Virgin Islands Department of Education's procurement contractual needs.

Duties and Responsibilities

• Manages intake of procurement request;
• Maintains a listing of procurement actions, completion status, due dates and actions items;
• Assist in developing contract agreements;
• Monitors and audits contracts to ensure compliance with Federal, State and local laws;
• Develop and maintain monitoring schedules and statistical tables as per grant requirements;
• Compile reports required by management and grant programs;
• Provide administrative support for the Director in Procurement meetings;
• Provide service to vendors and program managers by answering questions, providing information and assuring appropriate follow-through and/ or resolution
• Maintains confidentiality of procurement matters;
• Performs related work as required.

Minimum Qualifications

• Bachelor's degree in Business or other related field with a two (2) years or more progressive relevant experience in research, statistical analysis or technical writing.

Position Factors

• Excellent skills in communicating clearly and effectively in English, including writing clear and concise documents.
• Excellent organizational and analytical skills;
• Proficient in Microsoft suit, access and excel programs;
• Must be flexible, proactive, highly motivated, resourceful, professional and efficient;
• Ability to establish and maintain effective working relationships and facilitate meetings;
• Strong written, oral and interpersonal skills;
• High level of critical and reasoning skills;
• Ability to work independently with little or no supervision;
• Ability to exercise sound independent judgment in carrying out functions of the position.

Position Type: Full-Time

Salary: $46,350 Per Year

Job Requirements

• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Nicole Jacbs
• 1834 Kongens Gade
• St. Thomas, Virgin Islands (US) 00802
• Phone: [phone]
• Email: [e-mail]

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