Purchase Order Analyst (Reposted 10/7/26)(DPP-STT)

Division of Personnel Government of the VI; Charlotte Amalie (United States Virgin Islands); On-site; USD 50,000 - 70,000; Full time

Job summary

Division of Personnel Government of the VI is seeking a Purchase Order Analyst to research purchases, analyze outstanding purchase orders and process daily purchase orders. The analyst reports to the Director of Procurement.

Work is reviewed for efficiency and effectiveness by the supervisor. Duties include maintaining documentation of open POs, providing reports, and ensuring timely vendor payment, delivery confirmation, and proper record-keeping.

Responsibilities

• Maintains documentation of outstanding open purchase orders including remaining balances, conversations and program identification.
• Provides reports on all purchase orders created and issued.
• Analyzes Outstanding Purchase Order Report continually to ensure prompt vendor payment.
• Ensures contact is made and documented with all vendors on purchase orders created and issued to confirm receipt of purchase orders and the estimated time of delivery of goods and/or service.
• Ensures that purchase orders are liquidated timely.
• Establishes and maintains needed records and files.
• Recommends changes in procedures, methods and policy for improved efficiency in procurement techniques.
• Maintains liaison with vendors and the purchasing agent on prices, errors, and complaints on delivery.
• Prepares routine and technical correspondence.
• Displays the highest ethical and professional behavior in working with staff, vendors and outside agencies associated with the purchases.
• Performs related duties as assigned.

Job description

The Purchase Order Analyst is responsible for researching purchases, conducting the analysis of outstanding purchase orders and the processing of daily purchase orders. This employee reports to the Director of Procurement. Work is reviewed for efficiency and effectiveness by the supervisor.

Duties and Responsibilities: DUTIES (NOT ALL INCLUSIVE)

• Maintains documentation of outstanding open purchase orders which includes remaining balances, conversations and program identification.
• Provides reports on all purchase orders created and issued.
• Analyzes Outstanding Purchase Order Report on a continuous basis to ensure prompt vendor payment.
• Ensures contact is made and documented with all vendors on purchase orders created and issued to confirm receipt of purchase orders and the estimated time of delivery of goods and or service.
• Ensures that purchase orders are liquidated timely.
• Establishes and maintains needed records and files.
• Recommends changes in procedures, methods and policy for improved efficiency in procurement techniques.
• Maintains liaison with vendors and the purchasing agent on prices, errors, and complaints on delivery.
• Prepares routine and technical correspondence.
• Displays the highest ethical and professional behavior in working with staff, vendors and outside agencies associated with the purchases.
• Performs related duties as assigned.