Public Health Administrative Coordinator

Software Technology Inc; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Software Technology Inc seeks an Administrative Services Assistant 3 for the Tennessee Department of Health's ORCO in Nashville. This role provides professional-level administrative support to a state health office, handling procurement, contracts, travel, scheduling, and reporting.

The ASA 3 will organize files, assist with audits and invoicing, coordinate communications with contractors, and support program implementation across regions while ensuring documentation is accessible and up-to-date.

Qualifications

• Bachelor's degree and 3 years of increasingly responsible professional staff administrative experience.
• Experience may be substituted for education year-for-year up to four years.
• Education may substitute for experience with graduate coursework up to two years.
• Two years of professional administrative services experience with the State of Tennessee.

Responsibilities

• Monitor, purchase, and receive ORCO supplies per state policies.
• Support Fiscal/Grants Manager with contracts and invoices; assist with audits and filing.
• Coordinate travel for ORCO including out-of-state travel with proper coding.
• Lead office scheduling, coordinate stakeholders, and arrange conference/video tech.
• Take notes in meetings and maintain accessible office files.
• Support program implementation across state public health regions.
• Coordinate social media releases, website updates, and flyer production.

Skills

Verbal Communication

Customer Service

Book-keeping

Correspondence - Email

Printing and Copying

Proofreading/Editing

Travel Arrangements

Education

Bachelor's degree + 3 years admin exp

Tools

Adobe Acrobat Pro

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Software Technology Inc seeks an Administrative Services Assistant 3 for the Tennessee Department of Health's ORCO in Nashville. This role provides professional-level administrative support to a state health office, handling procurement, contracts, travel, scheduling, and reporting.

The ASA 3 will organize files, assist with audits and invoicing, coordinate communications with contractors, and support program implementation across regions while ensuring documentation is accessible and up-to-date.