Hybrid Administrative & Coordination Specialist

Cleo Consulting; Nashville (TN); Hybrid; USD 42,000 - 56,000; Full time

Job summary

State of TN/TN DOH in Nashville seeks an Administrative Services Assistant 3 to support the Overdose Response Coordination Office. The role provides essential admin work, procurement, invoicing, travel coordination, and records management under supervision.

You will schedule meetings, take notes, maintain filings, and support program work across regional public health teams. Hybrid work arrangement offered.

Qualifications

• Education and Experience: Graduation with a bachelor's degree and 3 years of professional staff administrative experience.
• Substitution options include exchange of graduate coursework for experience or substitute education for experience as described.
• Two years of professional administrative services experience with the State of Tennessee.

Responsibilities

• Monitor, purchase, and receive supplies for ORCO following state policies and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice documents; assist communications with contracted agencies; assist with accrual audit and file organization.
• Coordinate travel for ORCO; prepare out-of-state travel following regulations and correct accounting codes.
• Lead scheduling for the office; arrange meetings, communications with stakeholders, and assistive tech for meetings (conference lines, video services).
• Take notes during meetings; maintain office files and accessible documentation of work products.
• Support program implementation across state public health regions where ORCO is present.
• Coordinate social media releases, website updates, and flyer production with input from ORCO team and partners.

Skills

Administrative Assistant

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Verbal Communication

Travel Arrangements

Proofreading/Editing

Printing and Copying

Customer Service

Balancing/Reconciling

Book-keeping

Correspondence - Email

Adobe Acrobat

Education

Bachelor's degree plus 3 years of admin experience

Two years of state TN administrative services experience

Tools

Adobe Acrobat

Job description

State of TN/TN DOH in Nashville seeks an Administrative Services Assistant 3 to support the Overdose Response Coordination Office. The role provides essential admin work, procurement, invoicing, travel coordination, and records management under supervision.

You will schedule meetings, take notes, maintain filings, and support program work across regional public health teams. Hybrid work arrangement offered.