Administrative Service Assistant

eBusiness Solutions Inc.; Nashville (TN); Hybrid; USD 42,000 - 64,000; Full time

Job summary

eBusiness Solutions Inc. seeks an Administrative Service Assistant to provide professional administrative support to the Tennessee Department of Health’s Overdose Response Coordination Office (ORCO).

Responsibilities include purchasing, fiscal documentation, travel, scheduling, records management, communications, and statewide program support. The role requires strong organization, attention to detail, and the ability to manage multiple priorities across internal staff and external partners.

Qualifications

• Bachelor’s degree and three years of increasingly responsible professional administrative experience, or an approved combination of education and experience.
• Knowledge of state policies, documentation requirements, travel regulations, and accounting codes.
• Experience with purchasing, invoicing, and fiscal documentation in a government context.

Responsibilities

• Monitor, purchase, receive, and document office supplies following state procedures.
• Support the Fiscal and Grants Manager with contracts, invoices, and agency communications.
• Coordinate in-state and out-of-state travel with correct accounting codes and travel rules.
• Schedule meetings across multiple stakeholders and arrange conference lines and video services.
• Take meeting notes and maintain organized files and work-product documentation.
• Support ORCO program implementation across Tennessee public health regions.
• Coordinate social media releases, website updates, maintenance, and flyer production with ORCO staff and partners.

Skills

Administrative coordination

Procurement

Invoices support

Travel planning

Records management

Organization

Communication

Meeting scheduling

Note-taking

File maintenance

Virtual meeting tech

Policy knowledge

Social media coordination

Education

Bachelor’s degree and three years of professional administrative experience

Job description

We are Seeking an Administrative Service Assistant to Provide professional administrative support to the Tennessee Department of Health’s Overdose Response Coordination Office (ORCO), including purchasing, fiscal documentation, travel, scheduling, records, communications, and statewide program support.

Key Responsibilities

• Monitor, purchase, receive, and document office supplies in accordance with state procedures.
• Support the Fiscal and Grants Manager with contracts, invoices, agency communications, annual accrual audits, and file organization.
• Coordinate in-state and out-of-state travel using applicable travel rules and accurate accounting codes.
• Schedule meetings across multiple stakeholders and arrange conference lines, video services, and other meeting technology.
• Take meeting notes and maintain organized, accessible office files and work-product documentation.
• Support ORCO program implementation across Tennessee public health regions.
• Coordinate social media releases, website updates, maintenance, and flyer production with ORCO staff and partners.

Key Skills / Qualifications

• Administrative coordination, procurement, invoice support, travel planning, and records management
• Strong organization, attention to detail, and ability to manage multiple priorities
• Clear written and verbal communication with staff, agencies, and external stakeholders
• Meeting scheduling, note-taking, file maintenance, and virtual meeting technology
• Knowledge of state policies, documentation requirements, travel regulations, and accounting codes
• Website, social media, and flyer coordination
• Bachelor’s degree and three years of increasingly responsible professional administrative experience, or an approved combination of education and experience

Work Environment and Requirements

• This hybrid Nashville-based role requires dependable weekday availability, professional administrative judgment, accurate handling of fiscal and operational records, and effective coordination with ORCO staff, contracted agencies, partners, and statewide public health stakeholders.