Administrative Services Assistant

Morph Enterprise; Nashville (TN); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Morph Enterprise is seeking an ASA 3-level administrative specialist to support fiscal and grants operations, procurement, travel, scheduling, and program coordination across state health regions. Hybrid Nashville-based role requiring meticulous documentation and effective liaison with contracted agencies.

The ideal candidate has a bachelor’s degree and at least three years of professional administrative experience, with substitutions possible for education or experience as described in the

Qualifications

• Bachelor's degree and 3 years of professional staff administrative experience.
• Substitution options: education with graduate coursework up to 2 years; substitute for experience up to 4 years.
• Two years of state of Tennessee professional administrative services experience may substitute for the degree.

Responsibilities

• Monitor, purchase, and receive supplies for ORCO following state policies, procedures and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice related documents; assist with communications with contracted agencies; assist with yearly accrual audit and organize files.
• Coordinate travel for ORCO; prepare out-of-state travel following travel regulations and accurate accounting codes.
• Lead scheduling efforts for the office; schedule meetings between stakeholders; arrange assistive technology for meetings (conference lines, web-based video).
• Take notes during meetings; maintain office files and accessible documentation of work products.
• Support program implementation efforts across state public health regions where ORCO is present.
• Coordinate social media releases, website updates and flyer production with input from ORCO team and partners.

Education

Bachelor's degree

State of Tennessee professional administrative experience

Job description

Hybrid

1 professional ref required

Key Responsibilities

The ASA 3 will have the following responsibilities:

• Monitor, purchase, and receive supplies for ORCO following state policies, procedures and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice related documents. This will assist with communications with contracted agencies; assist with yearly accrual audit and organize files.
• Coordinate travel for ORCO. Assist with preparation of out-of-state travel following travel regulations and accurate accounting codes.
• Lead scheduling efforts for the office- scheduling meetings between multiple stakeholders, communicating with stakeholders, arranging for assistive technology for meetings such as conference lines and web-based video services.
• Take notes during meetings, maintaining office files and keeping documentation of work products in order and accessible for the office.
• Support program implementation efforts across state public health regions where ORCO is present.
• Coordinate social media releases, website updates (and maintenance), and flyer production (with input from ORCO team and partners).

Minimum Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.