Public Health Administrative Assistant III

Texas Department of State Health Services; Austin (TX); On-site; USD 33,000 - 40,000; Full time

Job summary

Texas Department of State Health Services is seeking an Administrative Assistant III in the Newborn Screening unit in Austin, TX. The role provides routine administrative support, handles correspondence, filing, scheduling, and travel arrangements, and assists with reporting and privacy compliance.

The position requires strong communication, organization, and independent work within a team, under the supervision of the Newborn Special Projects Manager.

Qualifications

• High School diploma or GED required.
• Able to work 8 hours a day from Monday – Friday.
• Experience using office equipment and computer software (Microsoft Word, Excel, Outlook).
• Strong communication, organization and planning skills.

Responsibilities

• Provide routine administrative support for the Newborn Screening unit.
• Distribute program information to internal and external customers.
• Maintain filing systems and spreadsheets; assist with reports and travel arrangements.
• Schedule and prepare for virtual and in-person meetings; manage supplies and equipment work orders.
• Support onboarding/offboarding of employees and privacy requirements compliance.

Skills

Communications

Microsoft Word/Excel

Typing 50-90 WPM

Document editing

Time management

Education

High School diploma or GED

Tools

Microsoft Office Suite

Adobe Pro

SharePoint

Job description

Texas Department of State Health Services is seeking an Administrative Assistant III in the Newborn Screening unit in Austin, TX. The role provides routine administrative support, handles correspondence, filing, scheduling, and travel arrangements, and assists with reporting and privacy compliance.

The position requires strong communication, organization, and independent work within a team, under the supervision of the Newborn Special Projects Manager.