Executive Assistant II — TB Section (On-site, Austin)

Texas Department of State Health Services; Austin (TX); On-site; USD 45,000 - 71,000; Full time

Job summary

Texas Department of State Health Services in Austin is seeking an Executive Assistant II to provide high-level administrative support to the TB Branch director. The role focuses on planning, developing, and maintaining efficient work systems, coordinating travel, and handling sensitive communications.

The position requires strong organizational skills, experience with Microsoft Office Suite, and the ability to work with minimal supervision while exercising initiative.

Qualifications

• Preference given to bachelor's degree. Education and experience may be substituted for one another on a year for year basis.
• Minimum three years’ experience with executive level coordination, written communications, scheduling meetings and managing calendars.
• Five years’ experience with Microsoft Suite products.

Responsibilities

• Evaluate and improve current operations; develop and implement procedures; maintain the Section's procedure manual and SharePoint filing system.
• Coordinate calendars, meetings, travel, and prepare materials; manage travel and expense reports; respond to routine and special correspondence.
• Assist with audits and grant program activities; track resources and status of programmatic activities.
• Represent the Section in work groups; coordinate retreats, trainings and conferences; keep leadership informed.

Skills

Executive coordination

Calendar management

Written communications

Multitasking

Customer service

Education

Bachelor's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Adobe

Teams

Job description

Texas Department of State Health Services in Austin is seeking an Executive Assistant II to provide high-level administrative support to the TB Branch director. The role focuses on planning, developing, and maintaining efficient work systems, coordinating travel, and handling sensitive communications.

The position requires strong organizational skills, experience with Microsoft Office Suite, and the ability to work with minimal supervision while exercising initiative.