Public Front Desk & Licensing Admin Specialist

Munro Footwear Group; Havre (MT); On-site; USD 33,000 - 47,000; Part time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Fish, Wildlife & Parks (MFWP) Havre Resource Office seeks an Administrative Assistant 3 to provide front desk customer service and administrative support for licensing, information, and education programs. The role requires balancing license transactions, data entry in Excel, and using Microsoft 365 tools across multiple topics.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work both independently and as part of a team with staff

Qualifications

• High school diploma or equivalent and at least 2 years of related work experience.
• Strong organizational skills and high attention to detail.
• Ability to handle confidential information and customer interactions with professionalism.

Responsibilities

• Provide internal customer service and administrative support across programs.
• Assist with licensing, licensing calls, and data entry with accuracy.
• Handle external customer service for public information on hunting, fishing, and recreation.
• Balance money collected from license sales and prepare remittance reports weekly.
• Maintain records in physical and digital filing systems; input data into Excel.
• Use Excel at an intermediate level and Microsoft 365 tools (Outlook, Word, Excel, Teams, SharePoint).
• Collaborate with staff across the agency and manage multiple priorities with minimal supervision.

Skills

Excel intermediate

Microsoft 365

Communication

Customer service

Education

High school diploma or equivalent

Tools

Excel

Microsoft 365

Job description

Montana Fish, Wildlife & Parks (MFWP) Havre Resource Office seeks an Administrative Assistant 3 to provide front desk customer service and administrative support for licensing, information, and education programs. The role requires balancing license transactions, data entry in Excel, and using Microsoft 365 tools across multiple topics.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work both independently and as part of a team with staff