Public-Facing Office Specialist

City of Moorhead; Moorhead (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Positive, friendly culture

Comprehensive benefits and pay

Work-life balance support

Training and career development

Job summary

City of Moorhead is seeking an Office Specialist in the Parks and Recreation Department to provide administrative support, greet the public, handle inquiries, manage registrations and payments, and assist with communications and reports. Role includes data entry, document preparation, and maintaining files in a busy municipal office.

The position offers a Monday–Friday schedule, competitive pay, and opportunities for training and career development within a collaborative team environment.

Qualifications

• Six months experience performing administrative duties, or related field.
• Proficient in Microsoft Word, Excel and Outlook.
• Ability to communicate effectively, both orally and in writing.
• Ability to type accurately and at a reasonable rate of speed.
• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques.

Responsibilities

• Greets citizens and visitors; responds to inquiries and directs to appropriate personnel.
• Receives and screens phone calls; answers inquiries and redirects as needed.
• Oversees program registrations, facility reservations, accounts payable, and scholarship applications.
• Creates and designs brochures, posters, and advertisements.
• Updates social media and website content.
• Processes and enters information into computerized systems; codes and verifies data; produces reports.

Skills

Administrative experience

Effective communication

Typing speed

General office procedures

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Reader

Database software

Job description

City of Moorhead is seeking an Office Specialist in the Parks and Recreation Department to provide administrative support, greet the public, handle inquiries, manage registrations and payments, and assist with communications and reports. Role includes data entry, document preparation, and maintaining files in a busy municipal office.

The position offers a Monday–Friday schedule, competitive pay, and opportunities for training and career development within a collaborative team environment.