Public-Facing Administrative Assistant & Notary

Town of Frederick; Frederick (CO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Parental leave

Training & development

Tuition assistance

Vision insurance

Wellness resources

401(k)

401(k) matching

Competitive salary

Dental insurance

Job summary

The Town of Frederick is seeking an Administrative Assistant to provide a welcoming front-facing customer service presence at the Municipal Service Center and to support Town operations in coordination with the Administrative Services Manager.

The ideal candidate is organized, adaptable, resourceful, and comfortable managing competing priorities in a public-facing environment with strong communication, attention to detail, sound judgment, and the ability to escalate as needed.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support or office coordination preferred.
• Experience in customer service or public-facing roles preferred.
• Notary Public certification within 60 days of hire preferred.

Responsibilities

• Provide a welcoming front-facing presence at the Municipal Service Center for residents, businesses, contractors, visitors, and Town staff.
• Coordinate calendars, meetings, conference rooms, correspondence, presentations, and reports with the Administrative Services Manager.
• Process routine payments and administrative transactions for licenses, permits, utilities, invoices, and purchase orders.
• Maintain accurate records and filing systems in Town systems and records management platforms.
• Support permits, inspections, grants, and other departmental programs as assigned.
• Assist with community outreach activities and special events.

Job description

The Town of Frederick is seeking an Administrative Assistant to provide a welcoming front-facing customer service presence at the Municipal Service Center and to support Town operations in coordination with the Administrative Services Manager.

The ideal candidate is organized, adaptable, resourceful, and comfortable managing competing priorities in a public-facing environment with strong communication, attention to detail, sound judgment, and the ability to escalate as needed.