Public Contracts & Materials Intern

Orange County Transportation Authority; Orange (CA); Hybrid; USD 21,000 - 24,000; Full time

Job summary

Orange County Transportation Authority (OCTA) is offering a College Intern position in CAMM to gain hands‑on experience in procurement and contract administration for capital projects and maintenance operations.

You will assist with solicitations, vendor research, documentation, and records management. The program is year‑round and paid, with a 20‑hour weekly schedule and a cap of 1,000 hours per year.

Qualifications

• Strong analytical, organizational, critical‑thinking, and problem‑solving skills.
• Strong written and verbal communication skills with excellent attention to detail.
• Proficiency in Microsoft Office applications: Word, Excel, PowerPoint; familiarity with SharePoint/databases.

Responsibilities

• Support CAMM staff with procurement and contract administration activities for capital projects, maintenance operations, and other agency needs.
• Assist with competitive solicitations and small-dollar procurements, including gathering information, preparing documentation, and supporting procurement activities.
• Conduct vendor and contractor research, reference checks, and responsibility reviews.
• Assist with the preparation, assembly, processing, distribution, and maintenance of solicitation and contract documents.
• Support contract administration activities, including validating required submittals and maintaining accurate contract files and records.
• Draft memoranda, letters, correspondence, and other business documentation.
• Assist with public records requests, document research, filing, records retention, and archive or purge activities.
• Update databases, systems, and SharePoint records, including insurance certificates and preliminary notices.
• Compile and organize procurement, vendor, contract, and project information for reporting and department use.
• Provide administrative and project support while collaborating with CAMM staff and other OCTA departments.

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Education

Undergraduate or graduate degree in Business Administration, Public Administration, Finance, Accounting, or Supply Chain/Procurement

Tools

SharePoint

Databases

Document management systems

Job description

Orange County Transportation Authority (OCTA) is offering a College Intern position in CAMM to gain hands‑on experience in procurement and contract administration for capital projects and maintenance operations.

You will assist with solicitations, vendor research, documentation, and records management. The program is year‑round and paid, with a 20‑hour weekly schedule and a cap of 1,000 hours per year.