Section Manager III - Maintenance Procurement

Orange County Transportation Authority; Orange (CA); On-site; USD 131,000 - 182,000; Full time

Job summary

Orange County Transportation Authority seeks a procurement leader to oversee agency procurement of goods and services, including consultant services and contract transportation. The role requires managing to federal and state laws, coordinating with DBE goals, and guiding a team to ensure compliance and quality across all procurements.

The position is exempt with a salary range based on qualifications. The starting salary will be within the stated range, and the role remains open until filled.

Qualifications

• Bachelor's degree in Business Administration or related field with a minimum of six years procurement and contracts experience.
• Three years of previous management experience preferred.

Responsibilities

• Displays High Integrity & Honesty in daily work.
• Oversees procurement compliance with applicable regulations and funding agency requirements.
• Oversees DBE and small business goals and efforts.
• Plans and conducts procurement quality assurance reviews and ensures conformance with federal requirements.
• Prepares management reports and maintains procurement documentation.
• Supervises and develops staff, including training and performance management.
• Builds communication between agency departments and procurement staff.
• Oversees policy updates and ensures staff adherence.

Skills

Negotiation

Contract principles

Contract clauses

Team supervision

Public contracting

Contract law

FAR

UCC

Accounting

Management

Education

Bachelor's degree in Business Administration or related field

Job description

Why OCTA

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future.

OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs.

We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents.

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Overview:

Under general guidance, supervises the procurement of goods and services through the use of procurement personnel assigned to support specific agency business units. Manages the procurement process which may include acquisition of commodities, consultant services, contract transportation, and other external goods and services.

This is an exempt position in Salary Grade 235: Min $131,123.20– Mid $156,644.80– Max $182,145.60 annually. The starting salary will be within this range based on qualifications.

The position will remain open until a candidate has been selected.

Responsibilities

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency.

Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job.

• Manages and ensures agency compliance with the rulings and decisions of appropriate administrative and judicial authorities pertaining to procurement practices (such as Federal Acquisition Regulations).
• Manages and ensures agency compliance with procurement requirements and regulations of funding agencies for grant fund usage. Acts as key agency resource for procurement information.
• Oversees the process to ensure that established Disadvantaged Business Enterprise (DBE) and small business goals are being actively pursued by the teams.
• Plans and conducts procurement quality assurance reviews and implements changes as appropriate. Reviews procurement files for conformance and compliance with federal requirements.
• Stays informed of developments in the field. Establishes and maintains network of professional contacts.
• Prepares management reports.

Drives for Results: Operates with speed and intensity, translates long-term goals into immediate actions.

• Oversees and ensures appropriate procurement practices and policies are defined, updated as necessary, and adhered to by the procurement staff.
• Seeks methods and tools to improve service while reducing costs.
• Analyzes supplier and agency requirements and prepares contract clauses which will protect the agency while accommodating the supplier's needs.

Develops Others: Provides on-going feedback in a helpful manner to develop skills and talents of others.

• Assigns staff to various procurement efforts and evaluates and modifies assignments to balance workloads. Manages the procurement process and ensures procurement schedules have been prepared.
• Manages and ensures the procurement staff receives appropriate and on-going training in the areas of procurement, interpersonal skills, planning, and basic accounting principles. Supervises the performance and development of staff, including recruiting, career development, discipline, and performance evaluation issues.

Builds Relationships: Is trusted by others, is aware and supportive of needs of individuals and balances results with individual needs.

• Ensures that effective communication and dialogue is maintained between agency departments and procurement staff.

Qualifications

Any combination of education and experience equivalent to a bachelor's degree in Business Administration or related field with a minimum of six years experience in procurement and contracts. Three years of previous management experience preferred.

Knowledge of:

• Public contracting principles, including proposal preparation, contract negotiation, contract law, and finance.
• Federal and California State laws applicable to contracts and procurement.
• Federal Acquisition Regulations.
• Purchasing principles such as the UCC.
• Use of personal computers to enhance productivity, electronic mail, word processing, and spreadsheets.
• Accounting principles.
• Principles of management and administration practices.

Ability to:

• Negotiate contracts and develop negotiating strategies.
• Interpret and apply contract principles.
• Analyze supplier and agency requirements and prepare contract clauses which will protect agency while accommodating the supplier's needs.
• Supervise, organize, and coordinate the work of others.

Working Conditions/Physical Activities: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.