PT - Student Records Specialist

COLLEGE OF MAINLAND; Texas City (TX); On-site; USD 19,000 - 27,000; Part time

Job summary

College of the Mainland is seeking a part-time Admissions & Records Clerk to support front counter operations and student data intake in the Colleague system. The role involves processing admissions applications, transcripts, and demographic changes while assisting in the Student Help Center and answering calls and emails.

Ideal candidates hold an Associate degree with office experience or a Bachelor's in Admissions/Records, with proficiency in Colleague/Ellucian, Excel, and Informer reporting.

Qualifications

• Associate degree and experience in an office environment or customer service.
• Bachelor's degree and experience in Admissions and Records Office environment or similar.
• Proficiency with business arithmetic and data entry; familiarity with databases/spreadsheets.
• Knowledge of applicable regulations, policies and statutes.

Responsibilities

• Perform complex office support tasks requiring technical skills and knowledge of admission procedures.
• Import and process admissions applications; determine required testing for admissions.
• Scan and input transcripts for new and current students; update demographics.

Skills

Business arithmetic

Database/spreadsheet design

Record keeping

Regulations and policies

Colleague/Ellucian/Informer reporting

Education

Associate degree with office/customer service experience

Bachelor's degree in Admissions/Records or similar

Tools

Colleague/Ellucian

Excel

Informer reporting

Job description

This position will be part time. The primary function will be working the front counter in Admissions and Records. This will involve the intake of student information for the setup and maintenance of the student records in the Colleague system.

Candidates Eligible to Apply

Candidates Eligible to Apply Internal/External

Position Type

Position Type Non-Exempt Staff

Employment Status

Employment Status Part Time

Position Funding Type

Position Funding Type Regular

Associate degree and experience in an office environment or customer service.

Preferred Education/Training/Experience

Bachelors degree and experience in Admissions and Records Office environment or similar.

• Business arithmetic;
• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats;
• Complex or technical office practices and procedures; record keeping practices;
• Applicable regulations, policies and statutes.

Preferred Knowledge & Skills

• Business arithmetic;
• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats;
• Complex or technical office practices and procedures; record keeping practices;
• Applicable regulations, policies and statutes.
• Familiar working with Colleague/Ellucian, Excel, and Informer reporting.

Licensing/Certification Requirements

N/A

Job Duties

1. Performs difficult, complex technical and/or specialized office support work, which require the application of technical skills and a knowledge of detailed or specialized activities related to the area to which assigned.
2. Import and process admissions application. Determine student testing required for admissions.
3. Scanning and inputting testing and transfer information from incoming high school and college transcripts for new and currently enrolled students.
4. Process demographic changes to student records.
5. Run continuing education and credit transcripts.
6. Process transcript evaluations for incoming transfer students.
7. Cover front counter responsibilities as needed.
8. Resolve duplicate student accounts.
9. Process meningitis shot records.
10. Assists in the Student Help Center as needed.
11. Answer phones and emails throughout the day.
12. Other duties as assigned.

Physical Requirements

Positions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. Medium Work – Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.

Minimum Salary Range

Minimum Salary Range $16.38/hour

Mid Point Salary Range

Mid Point Salary Range $16.38/hour

Maximum Salary Range

Posting Open Date

Posting Open Date 04/06/2022

Posting Close Date

Posting Will Be Open Until Filled Yes

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcripts (1 of 3)

Optional Documents

College of the Mainland
1200 Amburn Rd.
Texas City, TX 77591
[phone] or [phone]
Fax: [phone]