PT Office Assistant II

COLLEGE OF MAINLAND

Texas City (TX)

On-site

USD 15,365 - 21,884

Part time

12 days ago

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Job summary

College of the Mainland is seeking a part-time, non-exempt administrative support staff member for the Upward Bound program. The role involves coordinating program activities, data entry, and maintaining confidential information under the Director's guidance.

The ideal candidate has an Associate Degree in Business Administration or equivalent with at least two years of related experience; TRiO background and bilingual skills are a plus for serving students and partners.

Qualifications

Associate degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.

Responsibilities

Performs specialized administrative support to the Director related to planning, organizing, and coordinating program activities.
Enters, reviews, and retrieves data and prepares reports using computer software.
Handles confidential information appropriately and safeguards information.
Acts as liaison between students, staff, community, and the College for program activities.
Identifies students' needs before directing them to faculty or staff.

Skills

Budget management

Record keeping

Data entry

Written communication

Multitasking

Organizational skills

Education

Associate Degree in Business Administration

Tools

Database design

Spreadsheet software

Job description

Responsible for providing a variety of administrative support duties to ensure the success of planning, organizing, and executing the operations of day-to-day program services of Upward Bound.

Candidates Eligible to Apply

Candidates Eligible to Apply Internal/External

Position Type

Position Type Non-Exempt Staff

Employment Status

Employment Status Part Time

Position Funding Type

Position Funding Type Grant

Associate Degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.

Preferred Education/Training/Experience

TRiO background and/or experience

Knowledge of secondary and postsecondary education settings

Knowledge of secondary and postsecondary education settings
Ability to multi-task, prioritize, and meet deadlines
Budget management
Computer applications involving the design and management of databases and spreadsheets for the development and submission of special reports
Detail oriented in record keeping practices
Application of regulations, policies, and procedures
Operation of standard office equipment
Highly organized
Strong oral and written communication
Foster a cooperative and collaborative work environment

Preferred Knowledge & Skills

Bilingual in Spanish
Event / Activity planning

Licensing/Certification Requirements

N/A

Job Duties

Performs specialized administrative support to the Director related to the planning, organizing, and coordinating or program activities
Enters, reviews, and retrieves data and prepares reports, using computer software.
Handle confidential information appropriately and exercise care in safeguarding information.
Serves as a liaison between students, staff, the community, and the College in relation to the program and its activities.
Ability to identify students’ needs prior to directing them to the appropriate faculty or staff member.
Willingness to help students enjoy their interactions with the College and its employees.
Arranges meetings and appointments by securing and reserving rooms with notifications and courtesy reminders; secure meal and lodging reservations and deposits.
Assists Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support.
Attend various virtual trainings/webinars regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements, along with any applicable training provided by the College.

Physical Requirements

The position requires lifting 15 pounds, the ability to push a cart, and assist with event set-up.

Minimum Salary Range

Minimum Salary Range $13.52

Mid Point Salary Range

Mid Point Salary Range $13.52

Maximum Salary Range

Posting Open Date

09/16/2024

Posting Close Date

Posting Will Be Open Until Filled Yes

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents