Administrative Assistant IV

COLLEGE OF MAINLAND; Texas City (TX); On-site; USD 40,081 - 50,101; Full time

Job summary

A prominent community college in Texas City is seeking a dedicated administrative assistant to provide comprehensive support for the Health Profession department. This role involves managing daily office activities, preparing reports, and acting as a liaison between students and staff. The ideal candidate should possess strong communication and organizational skills, be able to maintain confidentiality, and have at least three years of administrative experience. A minimum of 45 college credit hours or equivalent work experience is required, with preference for an associate degree or higher.

Qualifications

• Minimum of three years of administrative assistance experience.
• Ability to maintain confidentiality.
• Ability to foster a cooperative work environment.

Responsibilities

• Administer day-to-day activities of the office, ensuring efficient operations.
• Prepare correspondence, reports, and maintain confidentiality.
• Serve as liaison among students, staff, and the community regarding programs.

Skills

Strong interpersonal and communication skills

Data gathering and report preparation

Records maintenance skills

Budget preparation and fiscal management

Problem analysis and solution

Organizing resources and establishing priorities

Education

Minimum of forty-five college credit hours

Associates degree or higher preferred

Tools

Database management software

Word processing software

Spreadsheet software

Job description

Overview

Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor's name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

Position Information

Posting Number

Posting Number AS524P

Position Title

Contract Length N/A

Class Summary

Provides varied secretarial and office administrative assistance to the Health Profession department and associated professional staff. In addition to providing secretarial and office administrative services for a designated unit or section and related supervisory and/or professional staff, incumbents also have responsibility for the work of additional office support personnel.

Candidates Eligible to Apply

Candidates Eligible to Apply Internal/External

Position Type

Position Type Non-Exempt Staff

Employment Status

Employment Status Full Time

Position Funding Type

Position Funding Type Regular

Minimum of forty-five (45) college credit hours. Twenty-three (23) of the required forty-five (45) credit hours may be substituted with one and one-half (1-1/2) years directly related work experience. If work experience is used as a substitute for minimal educational requirement, then, it cannot also be used to qualify for minimum work experience

Three (3) years of administrative assistance experience.

Preferred Education/Training/Experience

Associates degree or higher. Four (4) years of experience.

Preferred Knowledge & Skills

None

Licensing/Certification Requirements

None

Education Qualifications & Skills

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Skill in budget preparation and fiscal management.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyze and solve problems.
• Ability to plan, develop, and coordinate multiple projects.
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Word processing and/or data entry skills.
• Knowledge of office management principles and procedures.
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Knowledge of general accounting principles.
• Knowledge of human resources administration principles and practices.

Job Duties

1. Oversees and administers the day-to-day activities of the office; develops procedures, and systems which ensure productive and efficient office operation.
2. Provides assistance and support in problem solving, project planning and development and execution of stated goals and objectives.
3. Performs specialized administrative support work related to planning, organizing and coordinating program activities.
4. Prepares correspondence, reports and manuscripts and maintains confidentiality of such documents as required.
5. Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
6. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
7. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus.
8. Oversees the operation of office and program accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office, programs and associated accounts. Orders equipment and program supplies as requested by Program Coordinators.
9. Assists Program Coordinators, Directors and other departmental staff administratively in accounting for program funds and performance standards.
10. Serves as a liaison between students, staff, the community and the College in relation to the programs and related activities, such as assisting students and the public by providing information about Health Profession Programs.
11. Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
12. Performs miscellaneous job-related duties as assigned.

Physical Requirements

• No or very limited physical effort required. • No or very limited exposure to physical risk. • Work is normally performed in a typical interior/office work environment.

Salary

Minimum Salary Range $40,081

Maximum Salary Range $50,101

Posting

Posting Open Date 04/16/2026

Posting Will Be Open Until Filled Yes

Special Instructions to Applicant

Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Documents Needed to Apply

Required Documents

• Resume
• Transcripts (1 of 3)

Optional Documents

• Cover Letter
• Additional Transcripts (2 of 3)
• Additional Transcripts (3 of 3)

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