PT - Assessment Assistant

Ivy Tech Community College of Indiana; Terre Haute (IN); Hybrid; USD 17,000 - 24,000; Part time

Benefits offered by this job

Health & Wellness benefits

Employee Assistance Program

Financial & Retirement Benefits

Educational Benefits

Job summary

Ivy Tech Community College of Indiana is seeking a part-time proctoring coordinator to oversee day-to-day testing operations and proctor exams both on campus and virtually. The role requires travel to sites, valid driver’s license, and excellent interpersonal skills.

You will manage scheduling, documentation, and training while ensuring inclusive service for a diverse student and staff population. Compelling benefits accompany this position.

Qualifications

• Associates Degree preferred; must have ability to travel to testing sites and maintain a valid driver’s license.
• Promote an inclusive environment reflecting the diverse backgrounds of students and staff.
• Excellent interpersonal, confidentiality and customer service skills are required.
• Ability to interpret complex assessment instructions and use problem-solving to make decisions.

Responsibilities

• Coordinate day-to-day administration and proctoring of certification and academic exams on campus and virtually.
• Provide proctoring services for Ivy Tech students and non-Ivy Tech candidates following established protocols.
• Maintain accurate records of all assessment services and report to college offices.
• Assist in scheduling testing center activities and manage center operations in the absence of the Testing Services Manager.
• Train new proctors and update training as procedures change.

Skills

Interpersonal communication

Customer service

Telephone

Confidentiality

Education

Associates Degree preferred

Tools

Microsoft Office

Google Workspace

Job description

We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Under supervision, this position coordinates and oversees day‑to‑day administration and proctoring a range of certification and academic exams both on campus and virtually. Provide appropriate proctoring services for both Ivy Tech students and non‑Ivy Tech candidates according to required protocols and guidelines. The position will work closely with the Testing Services Manager to maintain currency (certified proctor) in skills and procedures. Provide certification, assessment, and distance education exam administration according to designated proctor policies and procedures. Complete all required proctor and employee training and stay current with exam protocol changes. Become certified in virtual proctoring. Must have required internet connection and the ability to work from home when required. Provide limited hardware and software troubleshooting, including calls to instructors or vendor technical support services when problems arise. Maintain accurate records of all assessment services provided and supply this information to appropriate college offices on a timely basis. Adjust testing procedures for individuals according to documentation provided by the Director of Student Support Services prior to testing session. Assist with scheduling testing center activity. Maintain inventory of certification testing materials, vouchers, score units, etc. Develop and maintain excellent working relationships with testing vendors. Help develop and maintain procedures for the Testing Center. Help with training new proctors and providing updated training as procedures change. Help maintain voucher inventory and document voucher usage. Assist in overseeing Distance Education and Make Up testing forms and procedures including communication with faculty and students. Manage the day‑to‑day workings of the center in the absence of the Testing Services Manager. Be willing to work flexible and expanded hours when the need arises and during heavy volume testing including Saturdays. Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees. Selected candidate for employment will be subject to pre‑employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome Other related or appropriate duties as required.

$15.00/hour Associates Degree preferred Must be able to travel to sites to administer tests, therefore must have and maintain a valid driver’s license, and be insurable under the college authorized driver criteria. Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students, employees and clients and which every individual feels respected and valued. Must exhibit excellent interpersonal communication, telephone, confidentiality, and customer service skills. Must be able to maintain confidentiality of records and information. Excellent word processing and spreadsheet computing skills in Microsoft Office and Google Workspace are required. Requires the ability to interpret and understand complex assessment instructions, to use problem solving techniques as they arise and to reason to make decisions. Ivy Tech is committed to supporting the well‑being, growth, and financial security of our part‑time employees.

These benefits include:

• Health & Wellness Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Financial & Retirement Benefits All employees can contribute pre‑tax or post‑tax dollars through payroll deduction to build retirement savings
• Educational Benefits Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life‑changing achievements.

As Indiana’s only full‑fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you’ll be valued, supported, and inspired because here, people come first.

Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters.

Discover your potential.

Make your impact.

Ivy Tech is the largest singly accredited community college system in the nation.

Providing education across Indiana, we motivate and inspire students as they pursue their futures.

To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs

The most advanced technologies in our classrooms and training facilities

Collaborative and innovative culture with a focus on creativity and employee belonging

Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace