PT Admissions Advisor

San Jacinto College; Town of Texas (WI); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

On-site position

Salary schedule access

Job summary

San Jacinto College seeks an PT Admissions Advisor to manage a caseload of new students through the application process, advise on degree pathways, and ensure accurate admissions status updates. The role requires strong communication and data-entry accuracy within a fast-paced campus environment.

Responsibilities include guiding applicants through testing, orientation, transcripts, immunization, and FAFSA, plus coordinating with disability services, financial aid, tutoring, and other support

Qualifications

• Understanding of admissions procedures and requirements.
• Ability to advise on degree pathways and academic requirements.
• Knowledge of FERPA rules and educational data handling.
• Proven accuracy in records management and data entry.

Responsibilities

• Initiate and maintain frequent contact with advisees and manage caseload through application to registration.
• Advise prospective students and families about admissions, testing, orientation, transcripts, immunization, and FAFSA.
• Input immunization records, transcripts, residency updates, and test scores to update admissions status.
• Refer students to appropriate staff for disability services, counseling, financial aid, tutoring, etc.
• Liaise with other advisors, offices, and departments to support student success.
• Stay informed about admissions requirements, programs, deadlines, and policy changes.

Skills

Admissions processes

Student advising

FERPA knowledge

Data entry

Communication skills

Multitasking

MySanJac GPS

Record keeping

Education

Associate degree or 3 years related experience

Bachelor’s degree (preferred)

Job description

PT Admissions Advisor

Essential Job Functions

• Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
• Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
• Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
• Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.

Additional Job Functions:

• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
• Performs other duties as assigned.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
• Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
• Know graduation requirements for future planning.
• Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
• Be a student advocate when appropriate.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
• Have working knowledge of Banner Student module and WebXtender
• Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
• Must be willing to adapt to changes in policies and procedures
• Must be able to work unsupervised and multitask in a fast-paced office environment
• Must possess personal PC computer literacy
• Must possess outstanding customer service skills and interpersonal skills
• Must be team-oriented with the ability to work well with other staff members in the development
• In-depth knowledge of Banner Student modules (preferred)
• In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred)
• In-depth knowledge of and ability to enforce institutional policies and procedures (preferred)
• Understanding of FERPA law (preferred)

Education and Experience:

Required Education:

• Associate degree or three years of related experience

Preferred Education and Experience:

• Bachelor’s degree
• Bilingual candidates are encouraged to apply

ADDITIONAL INFORMATION

Remote Work Opportunities:

• The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Work Environment:

Office environment

Physical Activity:

Lifting up to 25 pounds of force

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6407

Posting Close Date: 9/25/2026