PT Admissions Advisor

San Jacinto College; Houston (TX); On-site; USD 22,000 - 30,000; Part time

Job summary

San Jacinto College in Houston seeks a PT Admissions Advisor to support prospective students through the admissions process, from application to registration. The role emphasizes advising on degree pathways, testing requirements, transcripts, immunizations, and FERPA compliance.

The position requires strong knowledge of admissions processes, Banner Student modules, and customer service, with a focus on accuracy, record-keeping, and teamwork in a busy campus environment.

Qualifications

• Experience with admissions processes and FERPA rules.
• Record-keeping and data accuracy emphasized.
• Knowledge of Banner Student modules preferred.

Responsibilities

• Initiate and maintain contact with advisees through the application process.
• Advise students on degree pathways, tests, transcripts, and immunizations.
• Refer students to appropriate staff for support services.

Skills

Admissions processes

FERPA knowledge

Student advocacy

Customer service

Communication skills

Attention to detail

Multi-tasking

Team player

Tech literacy

Education

Associate degree

Bachelor's degree (preferred)

Bilingual (preferred)

Tools

Banner Student

WebXtender

MySanJac GPS

Job description

PT Admissions Advisor

Essential Job Functions

1. Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
2. Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
3. Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
4. Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.

Additional Job Functions

1. Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
2. Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
3. Performs other duties as assigned.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities

• Ability to demonstrate the College values
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
• Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
• Know graduation requirements for future planning.
• Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
• Be a student advocate when appropriate.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
• Have working knowledge of Banner Student module and WebXtender
• Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
• Must be willing to adapt to changes in policies and procedures
• Must be able to work unsupervised and multitask in a fast-paced office environment
• Must possess personal PC computer literacy
• Must possess outstanding customer service skills and interpersonal skills
• Must be team-oriented with the ability to work well with other staff members in the development
• In-depth knowledge of Banner Student modules (preferred)
• In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred)
• In-depth knowledge of and ability to enforce institutional policies and procedures (preferred)
• Understanding of FERPA law (preferred)

Education and Experience

Required Education:

• Associate degree or three years of related experience

Preferred Education and Experience:

• Bachelor’s degree
• Bilingual candidates are encouraged to apply

ADDITIONAL INFORMATION

Remote Work Opportunities:

• The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Work Environment:

Office environment

Physical Activity:

Lifting up to 25 pounds of force

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6407

Posting Close Date: 9/25/2026